Administration Specialist - Primoris Heavy Civil - Belton, TX

Join our Belton, TX team as an Administrative Specialist supporting heavy civil construction projects through contract administration, financial coordination, and compliance support.

Primoris Heavy Civil is seeking an Administrative Specialist to support the Heavy Civil Division in Belton, TX. This role provides essential clerical, payroll, and administrative support, including managing contracts, assisting with financial processes, and ensuring compliance requirements are met while contributing to overall project coordination and team success.

JOB SUMMARY

The Administrative Specialist provides administrative and financial support for heavy civil construction projects, including subcontract administration, contract execution, accounts payable and receivable, timesheets, and equipment cost tracking. The role supports bid preparation, purchasing, and estimating activities while ensuring compliance with project requirements and DBE/WBE regulations. The Administrative Specialist coordinates with owners, project teams, and subcontractors to maintain accurate records and support successful project delivery.

JOB DUTIES

• Subcontract Administration
• Timesheets & mJobTime knowledge
• Accounts Payable & Accounts Receivable experience with Heavy Civil Construction 
• Equipment tracking and costs
• Prepare and track execution of subcontracts for projects.
• Prepare and track execution of major material purchase orders for projects.
• Prepare and track execution of trucker service agreements for projects.
• Prepare bid proposal forms for execution, including obtaining bid guaranty.
• Coordinate, review, and prepare contracts from owners for execution, including obtaining payment/performance bonds.
• Obtain plans, proposals, and addenda from owners for projects to be bid.
• Prepare final DBE/WBE reports.
• Maintain current listing of all qualified DBE/WBE subcontractors.
• Provide assistance to estimating section in identifying qualified minority subcontractors to achieve required minority goals on specific projects.
• Act as a DBE/WBE Liaison between owner, project management, business managers, and other departments.
• Maintain records documenting minority subcontractors’ performance to provide input to other departments for cost and scheduling, performance evaluation, etc.
• Perform special assignments/projects.
• Perform related duties as required of the position of as assigned by supervision.
• May require supervision of clerical or secretarial position.
• Knowledge of project requirements relating to contracting.
• Use of conventional contracting techniques and concepts.
• Good working knowledge of purchasing, finance, and basic engineering principles.
• Effective oral and written communication skills.

QUALIFICATIONS/SKILLS

• Minimum of three (3) years of multi-disciplinary administrative experience in Heavy Civil Construction.
• technical or business education, or equivalent combination of technical training and/or related experience.
• Post-offer drug/alcohol screen and physical evaluation.
• New Hire Orientation Quiz

BENEFITS

• Competitive compensation paid weekly
• Best-in-class; Medical, Dental, Vision, and LTD/STD
• 401(k) with company match, vested day-one
• Employee Stock Purchase Plan [ESPP]
• Tuition Reimbursement
• Paid Time Off, Holiday Pay, and Community Service Paid Time Off
• Pet Coverage "For our Furry Friends"
• Legal Assistance Coverage
• Award winning safety programs

COMPANY OVERVIEW

Primoris was formed in 2004 as the parent company and is traded on the NYSE under the symbol PRIM. We provide a wide range of construction, maintenance, and engineering services for power generation, oil and gas, chemical, pipeline, utilities and distribution, and civil infrastructure clients. Primoris is ranked in the top 1% of the prestigious Top 600 Specialty Contractors List by Engineering News-Record (ENR), having built projects throughout the U.S. and Canada. For additional information, please visit www.prim.com.

Primoris Heavy Civil (formerly James Construction Group) has long-standing history that dates back to the 1920’s, where it earned the reputation as one of the most well respected heavy civil contractors in the Gulf Coast region. In 2009, the company’s growth continued through a merger with Primoris Services Corporation (Primoris), one of the largest companies listed in ENR’s Top 400 Contractors. Supported by the bonding capacity and resources of Primoris, Primoris Heavy Civil has expanded into an even larger role within the heavy civil, infrastructure rehabilitation and transportation industries.

Agency Statement

We are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms. For consideration in becoming an approved vendor, contact HR.

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