Administrative Assistant

A few things about us… 

Welcome to our company! We’re the largest and most respected commercial flooring installation service company in the industry, with 60+ locations across the US and a team of nearly 2,300. Our innovative vision and partnerships with top companies set us apart. Working here means joining a fun and hardworking team, with competitive pay, flexible schedules, and great benefits (medical, telemedical, mental health, prescriptions, HSA/FSA, Life & AD&D, vision and dental benefits, and 401k.). Come join us and be a part of something amazing!

So now that you know about us, here's the job…

At Spectra, a Diverzify company our Administrative Assistants are a key role in our business. In this position, you will be responsible for assisting the Executive Leadership team in coordinating a wide variety of administrative commercial flooring support activities. 

Job Description:

• Schedules meetings, answers phones and maintains digital and physical records. 
• Prepares agendas and takes notes at meetings and archives proceedings. 
• Creates and revises systems and procedures by analyzing operating practices, analyzing utilization of computer systems and software, and implementing changes. 
• Inventories and orders office supplies. 
• Assists in the preparation of reports and presentations and aids in mail and delivery processing. 
• Serves as liaison with technical support staff for office equipment. 
• Resolve administrative problems by analyzing information, identifying and communicating solutions, and coordinating courier solutions and FedEx shipments. 
• Implements administrative projects, systems, procedures, and policies requesting insurance for sub-contractors and distribute certificates of insurance 
• Maintains rapport with customers, managers, and employees by researching and developing new services and methods, setting priorities, and problem-solving for workflow issues. 
• Maintains administrative workflow by studying processes, implementing cost reductions, and developing reporting procedures, filing preliminary line notices. 
• Directs administrative productivity in accordance with management directives. 
• Pays vendors, maintain facilities and office supply budget and oversees other expenses necessary to the day-to-day administrative operations. 
• Maintains continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs. 
• Completes administrative projects like filing, scanning new contracts, change order paperwork, processing submittals and closeouts, 
• Accomplishes department and organization mission by completing related tasks and projects as needed.  

Job Requirements:

• High School Diploma/GED Required  

Preferred Qualifications:

• Bachelor’s or Associate’s degree in Business Administration, Communications, or related field.  
• 2 years of experience working in an administrative role is preferred. 
• 2 years of experience working with Google, Excel, and Microsoft office preferred. 

Join a growing team. We value innovative minds, independence, and flexibility.  

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.