Administrative Assistant (Facilities)
Nova Engineering and EnvironmentalNOVA Engineering is looking for a detailâoriented, proactive Administrative Assistant to join our Facilities and Building Enclosure team in Kennesaw, GA. This role is ideal for a motivated professional who enjoys keeping things organized, supporting fastâmoving project teams, and learning how a professional services firm operates behind the scenes.
You’ll work closely with project managers and leadership, gaining handsâon exposure to project coordination, financial tracking, and client deliverables—making this a great opportunity for someone looking to grow within an engineering and construction environment
Duties:
- Prepare, organize, and track project documentation, including reports, proposals, contracts, and invoices
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Assist with timesheets, expense reports, invoicing, and basic P&L support
- Help manage accounts payable, work orders, and internal reporting
- Support new employee onboarding, partnering with Corporate Human Resources
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Coordinate departmental needs, including travel arrangements, supplies and equipment
- Proofread and format professional documents such as proposals, bids, SOQs, and reports
- Collaborate with management to improve processes, systems, and workflow efficiency
- Be a key support partner to project managers by helping keep projects running smoothly from start to finish
Skills/Qualifications:
- 3+ years of administrative experience, preferably in engineering, construction, or a professional services environment (AEC industry preferred)
- Strong organizational skills with the ability to manage multiple priorities
- Solid working knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams)
- Comfort learning new systems and tools (experience with Deltek Vantagepoint, Quire, or Metafield is a plus, but not required)
- Understanding of basic financial concepts such as workâinâprogress, unbilled reports, and revenue tracking
- Clear, professional communication skills—both written and verbal
- A detailâfocused mindset and pride in producing accurate, polished work
Check out our Perks:
In addition to our welcoming company culture and competitive compensation packages, our employees enjoy the below benefits:
- Comprehensive group medical insurance, including health, dental and vision
- Opportunity for professional growth and advancement
- Certification reimbursement and incentive program with pay increases
- Paid time off
- Company–observed paid holidays
- Company paid life insurance for employee, spouse and children
- Company paid short term disability coverage
- Other supplemental benefit offerings including long-term disability, critical illness, accident and identity theft protection
- 401K retirement with company matching of 50% on the first 6% of employee contributions
- Wellness program with incentives
- Employee Assistance Program
NOVA is an Equal Opportunity Employer. All qualified candidates are encouraged to apply. NOVA does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, ancestry, marital status, veteran status or any other characteristic protected by law.
About NOVA:
Established in 1996, NOVA was originally founded to provide Environmental Consulting, Geotechnical Engineering, and Construction Materials Testing and Inspection services to the design and construction community, largely in the southeastern United States. Since our founding, NOVA has added additional service lines such as Facilities and Building Envelope, Forensics, Municipal and more. We are dedicated to providing a wide variety of projects and services with an emphasis on collaboration and safety. We offer a stimulating and inspiring work environment where our employees are recognized for their efforts and achievements and are mentored for professional growth.
Currently, NOVA employs 650+ personnel in 18 offices serving clients throughout the southeastern United States and beyond. Our firm has professional and administrative support staff that includes registered professional engineers, registered professional geologists, environmental scientists, registered roof observers, LEED accredited professionals, soil/foundation engineers, laboratory specialists, materials technicians, ICC-certified inspectors, NICET-certified technicians, and AWS-certified welding inspectors. NOVA’s facilities include AASHTO-accredited laboratories in soils, concrete, aggregate and hot-mix asphalt testing/inspection. We also have CCRL-inspected laboratories for concrete sampling, curing, and testing. NOVA will continue to expand its reach and reputation as a leader in the testing, inspection, and consulting fields with a strong legacy of quality and integrity by promoting our best internal resources and recruiting a diverse culture of valued and exceptional talent.