Assistant Project Manager - Utilities
RailProsWho WE are:
RailPros is the premier provider of engineering and diversified safety services to America’s rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers’ challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people-first organization, we prioritize the well-being and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.
Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services – we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!
Job Summary
The Assistant Project Manager - Utilities ensures all client requirements are met and maintains proactive communications with all involved parties to move projects to construction.
Essential Duties & Responsibilities
- Manage assigned projects from proposed real estate agreement through field completion
- Primary point of contact for pre-construction requirements in assigned region
- Process all project paperwork within 24 business hours and continuously update project management system
- Coordinate scheduling of all projects with flagging and project owner
- Manage scheduling of all projects, including determination of schedule availability for flagging, observation, and escalated needs
- Serve as secondary contact for railroad real estate departments and build relationships
- Monitor and track pending projects, potential termination agreements, illegal installations, and related documentation
- Schedule and coordinate flagging and observing activities/approvals, meeting and call agendas, and tentative project start dates
- QA/QC: Work Plan releases, Railroad agreements, and RailPros agreements
- Track and notify all team members and flagging of job completion and changes
- Complete project follow up for status changes once every 45 days or as required by railroad
- Other duties as assigned or required to meet the business needs
Qualifications
Knowledge, Skills, & Abilities
- Knowledge of railroad real estate agreements
Required Education and Experience
- 3 years of utility or railroad real estate experience
Preferred Education and Experience
- Bachelor’s degree
Why Work at RailPros?
- Impactful Role: Be at the heart of employee experience by supporting onboarding, compliance, and culture-building efforts that directly shape RailPros' positive and people-first work environment.
- Collaborative Culture: Join a close-knit People Operations team and work alongside departments like IT, Safety, and Accounting to deliver a red-carpet onboarding experience and proactive employee support.
- Professional Growth: With involvement in HR,TA, Payroll, and Benefit training initiatives and compliance, this role offers hands-on exposure across all core HR functions—ideal for those seeking career advancement.
- Mission-Driven Organization: At RailPros, our commitment to safety, service, and integrity isn't just for the railroad—we apply those same principles internally to support and develop our employees.
Benefits & Perks:
We’re committed to supporting our team with a comprehensive benefits package designed to promote health, financial security, and work-life balance:
- Health Coverage: Medical, dental, and vision insurance to keep you and your family covered.
- Supplemental Insurance: Options include accident, critical illness, and hospital indemnity plans.
- Life & Disability Insurance: Employer-paid basic life insurance, plus voluntary options. Short-term and long-term disability coverage is also fully paid by the company.
- Retirement Savings: 401(k) plan with employer matching to help you plan for the future.
- Legal & Identity Protection: Access to Legal/ID Shield services.
- Pet Insurance: Coverage for your furry family members.
- Paid Time Off: Generous PTO
- Wellness Programs: Resources and initiatives to support your physical and mental well-being.
- Exclusive Discounts: Enjoy savings on a variety of products and services.
- Company Merchandise Allowance: Annual allowance for our branded online store.
- Health Savings Accounts (HSA): With employer contributions.
- Health Reimbursement Arrangement (HRA): Employer-funded to help with medical expenses.
- Flexible Spending Accounts (FSA): Available for dependent care.
- Employee Assistance Program (EAP): Confidential support for personal and professional challenges.
- Professional Development: Training programs and career growth opportunities.
- Work-Life Balance: Hybrid work schedule designed to help you thrive both at work and at home.
Join RailPros for a fulfilling career in a thriving and stable industry. Our core values drive us to excel as a team, prioritize customer satisfaction, and adapt to industry changes swiftly. Be part of a passionate and dedicated team that values continuous improvement, trust, and problem-solving. for an opportunity to contribute to our success.
Equal Employment Opportunity (EEO):
RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities unless such accommodations would impose undue hardship on our business operations. If you are considering applying for a job and require a reasonable accommodation in accordance with the ADA, please reach out to us at peopleoperations@railpros.com. We value diversity and strive to create an inclusive environment for all employees.
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