Construction Administrator
Ackerman Plumbing
3 days ago
Full-time
On-site
Palmetto, Florida, United States
$80,000 - $95,000 USD yearly
Construction Administrator
Location: Sarasota, FL
Join a Legacy of Excellence
Ackerman Plumbing is seeking an experienced and driven Construction Administrator to support the operational backbone of our construction production team.
This role is responsible for project setup, system integrity, pay application preparation, and production reporting, ensuring seamless coordination between Preconstruction, Operations, and Accounting. The Construction Administrator maintains disciplined project data within Procore and Sage Intacct, helping ensure projects are properly structured from turnover through execution.
If you are looking for a long-term opportunity with a company that values expertise, leadership, and quality, we encourage you to apply and become part of our legacy of excellence.
About Ackerman
Family-owned and operated since 1946, Ackerman Plumbing has proudly provided expert craftsmanship across four generations. Our projects range from hospitals and hotels to educational institutions and museums, consistently setting industry standards for quality and reliability.
Our company built its reputation on the belief that our customers deserve nothing less than “World’s Greatest Plumbers."
Benefits
Position Overview
The Construction Administrator is a critical operational role responsible for maintaining project system integrity and supporting production reporting across the construction department.
This role ensures proper project setup, alignment of job cost structures, and accurate documentation within Procore and Sage Intacct. By maintaining disciplined project data and documentation, the Construction Administrator ensures alignment between Preconstruction, Operations, and Accounting.
This is not a clerical position. The role requires commercial construction knowledge, strong system expertise, and the ability to support leadership with accurate production reporting and documentation.
Primary Responsibilities
Project Turnover & Setup
Pay Application Preparation
Production Reporting & Executive Support
Project Controls & Documentation Integrity
Travel Requirements
This position requires occasional regional travel to project sites within Florida.
A company vehicle and gas card are provided for all business-related travel. Candidates must possess a valid driver’s license and maintain a clean driving record. Overnight travel is rare but may be necessary for certain projects.
Qualifications
Proficiencies
Equal Employment Opportunity Statement
Ackerman Plumbing is an Equal Opportunity Employer. We are dedicated to building a diverse and inclusive workforce where all employees are valued, respected, and empowered to contribute to our shared success. We do not discriminate based on race, color, religion, gender, national origin, disability, veteran status, or any other legally protected status.
Location: Sarasota, FL
Join a Legacy of Excellence
Ackerman Plumbing is seeking an experienced and driven Construction Administrator to support the operational backbone of our construction production team.
This role is responsible for project setup, system integrity, pay application preparation, and production reporting, ensuring seamless coordination between Preconstruction, Operations, and Accounting. The Construction Administrator maintains disciplined project data within Procore and Sage Intacct, helping ensure projects are properly structured from turnover through execution.
If you are looking for a long-term opportunity with a company that values expertise, leadership, and quality, we encourage you to apply and become part of our legacy of excellence.
About Ackerman
Family-owned and operated since 1946, Ackerman Plumbing has proudly provided expert craftsmanship across four generations. Our projects range from hospitals and hotels to educational institutions and museums, consistently setting industry standards for quality and reliability.
Our company built its reputation on the belief that our customers deserve nothing less than “World’s Greatest Plumbers."
Benefits
- Competitive Salary commensurate with experience
- Paid Time Off and 9 Paid Holidays
- Comprehensive Health, Vision, and Dental Insurance
- 401(k) Retirement Plan with 4% Company Match
- Access to the Latest Technology and Project Management Tools
- Ongoing Professional Development and Career Advancement Opportunities
- A collaborative, supportive work environment that fosters excellence
Position Overview
The Construction Administrator is a critical operational role responsible for maintaining project system integrity and supporting production reporting across the construction department.
This role ensures proper project setup, alignment of job cost structures, and accurate documentation within Procore and Sage Intacct. By maintaining disciplined project data and documentation, the Construction Administrator ensures alignment between Preconstruction, Operations, and Accounting.
This is not a clerical position. The role requires commercial construction knowledge, strong system expertise, and the ability to support leadership with accurate production reporting and documentation.
Primary Responsibilities
Project Turnover & Setup
- Attend all project turnover meetings to capture critical project details, including:
- Final contract value and alternates
- Billing terms, including retainage, stored materials, and milestone billing
- Approved and pending change orders
- Key project risks identified during preconstruction
- Project schedule milestones
- Insurance, bonding, and compliance requirements
- Create and configure new projects in Procore
- Establish cost code structure aligned with project estimate
- Upload contract documents and drawings
- Configure Schedule of Values
- Assign Project Manager and Superintendent
- Maintain consistent documentation and file structure
- Create new job records after contract execution
- Enter job details including location, contract value, cost codes, project management assignments, and schedule dates
- Load original Schedule of Values
- Coordinate synchronization between Procore and Sage
Pay Application Preparation
- Update project percent complete in Procore in coordination with Project Managers
- Reconcile approved and pending change orders
- Validate Schedule of Values accuracy
- Confirm stored materials documentation
- Assemble supporting documentation required for billing
- Prepare complete pay application packages for internal review
Production Reporting & Executive Support
- Produce weekly production dashboards including:
- Work-in-progress (WIP)
- Change order pipeline
- Margin tracking
- Backlog reporting
- Labor performance indicators
- Maintain job health reporting for leadership visibility
- Track project risks and documentation gaps
- Support executive and board-level reporting requirements
Project Controls & Documentation Integrity
- Conduct weekly audits of project documentation
- Maintain accurate logs for:
- RFIs
- Submittals
- Change events
- Commitments
- Drawings
- Support project closeout documentation tracking
- Maintain consistent file structure and naming conventions across projects
- Commitment to excellence, safety, and customer satisfaction
- All other duties as assigned
Travel Requirements
This position requires occasional regional travel to project sites within Florida.
A company vehicle and gas card are provided for all business-related travel. Candidates must possess a valid driver’s license and maintain a clean driving record. Overnight travel is rare but may be necessary for certain projects.
Qualifications
- 3+ years of experience in commercial construction administration or project coordination
- Strong proficiency in Procore (required)
- Experience with Sage Intacct or other Sage ERP systems
- Understanding of job cost structures, cost codes, change order processes, pay applications, and WIP reporting
- Advanced Excel and reporting capabilities
- Strong organizational skills and high attention to detail
- Ability to support cross-functional coordination between Operations, Preconstruction, and Accounting
Proficiencies
- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Procore Construction Management Platform
- Sage Intacct or Sage ERP systems
- Construction documentation and project control systems
- Production reporting and job cost analysis tools
Equal Employment Opportunity Statement
Ackerman Plumbing is an Equal Opportunity Employer. We are dedicated to building a diverse and inclusive workforce where all employees are valued, respected, and empowered to contribute to our shared success. We do not discriminate based on race, color, religion, gender, national origin, disability, veteran status, or any other legally protected status.
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