Document Control Specialist
PTS Advance
On-site
Texas City, Texas, United States
Details:
Pay: $25hr-$34hr
Location: Texas City, TX, 77590
Duration: 1 year long contract
Schedule: M-F 40hrs
Responsibilities:
- Follow the client's work processes, procedures, practices, standards, and guidelines in accordance with applicable refining policies, procedures, standards, and guidelines for assigned areas.
- Enforce work processes, procedures, practices, standards, and guidelines in accordance with the client's and applicable refining policies, procedures, and standards with MPC and Engineering Contractors.
- Ensure the client's Information Management Service Requests (IMSR) for assigned areas are handled efficiently, timely executed, and checked for accuracy. Process service requests with minimum wait times.
- Ensure documents are easily accessible and available to users within your assigned areas as returns are processed.
- Assist in ensuring objects metadata for assigned areas is available, complete, and accurate as provided and loaded.
- Ensure accuracy, accessibility and metadata by following the Document Control QA-QC Checklist for Returns.
- Assist with training and guidance associated to service requests, document handover, load sheets, MERM, Records Retention, and Box Storage as needed.
- Support the client's MPC Site LRC (Lead Records Coordinator) and Destruction Coordinator.
- Supporting LRCs maintain Plan-Progress for Physical objects tracking spreadsheet on MERM SharePoint.
- Monitor all MERM reports and assist with progressing boxes to Destruction as required by retention guidelines.
- Capture all work requests and tasks via Information Management Service Requests.
- Provide feedback to Document Controls Coordinator on work processes and training information for assigned areas and tasks (OpenText, Adobe Sign, IFC, MERM, Box Storage, IMSRs, and QRGs etc.).
- Communicate all OpenText, Brava, ePSI, Adobe Sign, IFC, PEAP or other Information Management issues to Document Controls Coordinator and initiate an OpenText Service Request where applicable.
- Review, backup, and support daily QA/QC for Procedures Emergency Access PC & Printer (PEAP).
- Facilitate and/or support reference print requests and monthly PSI Print Book updates.
- Load approved project documents (PRF, DSP, CAN, CLO forms).
- Issue IFC Packages in a timely manner as received (daily).
- Attend OpenText training and participate in user acceptance testing as needed.
- Update Adobe Sign Reports weekly.
- Process Information Management Service Requests (IMSR) for GBR
- Document transfers to and from external Contractors associated to IMSRs
- Approval requests to Engineers associated to IMSRs for PSI
- PSI Print Book coordination for Ops and IMT Room updates monthly or as requested and needed
- Support and guide end users on Document Control, Quick Reference Guides, Service Requests, IFC, and MERM
- Daily PEAP check ensuring availability of critical drawings and documents as an emergency backup
- Monthly PEAP external hard drive backup for Operations
- Support managing, maintaining, and destroying physical objects at Iron Mountain and documented in MERM
- Update Adobe Sign Reports weekly
- Issue IFC Packages Daily
- Process IMSRs for projects and routine work in a timely and efficient manner
- Minimize QA/QC issues and recycle for processed drawings and documents
- Attend, participate in, and assist with training and guidance
- Support IM Document Controls Coordinator and OpenText Admins as needed
Requirements:
- Previous experience in the oil/gas industry is highly preferred
- Minimum 3 years' experience in document control is highly preferred
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