Executive Assistant to the CFO

A common theme among top rated companies are the people behind the name, and Visionary Homes is no exception. Visionary is passionate about looking for ways to edify our employees� lives, the lives of our trades, and the lives of our homebuyers. We are excited about our projected growth and looking forward to adding new positions. Are you ready to work somewhere you love?

Job Overview

We are seeking a highly skilled Executive Assistant to support our Chief Financial Officer. This role is critical in ensuring the CFO�s priorities are met with efficiency and precision, and that key strategic initiatives move forward seamlessly.

The ideal candidate will bring exceptional organizational abilities, sound judgment, discretion, and the ability to anticipate needs in a fast-paced environment. You will oversee schedules, projects, and communications while streamlining workflows, documentation, and reporting to help the CFO � and the company � succeed.

This is an in-office role, requiring availability to work out of our North Logan, Utah Headquarters.

Responsibilities

Executive Scheduling & Logistics

• Manage the CFO�s calendar, schedule meetings, and coordinate travel arrangements (booking, itineraries, logistics)
• Anticipate scheduling needs and proactively resolve conflicts.

Communication & Documentation

• Prepare, proofread, and edit correspondence, presentations, and reports with attention to clarity, accuracy, and tone.
• Coordinate and review materials for board meetings, leadership meetings, and other key events; maintain accurate records and meeting minutes.
• Maintain and improve reporting systems, track deadlines, and follow up on outstanding items to ensure projects remain on schedule.

Project & Workflow Management

• Track deadlines, maintain reports, and follow up on outstanding items to keep projects on schedule.
• Support task and project prioritization for the CFO through organized workflows and documentation.
• Coordinate special projects and departmental initiatives.

Relationship & Brand Support

• Act as a trusted liaison between the CFO, internal teams, and external partners/vendors.
• Manage light social media updates as requested, ensuring alignment with company brand and voice.
• Handle sensitive business and personnel information with the highest level of confidentiality.

Qualifications

• Previous experience as an Executive Assistant or Administrative Assistant, ideally supporting C-level executives.
• Exceptional organizational skills with the ability to balance multiple priorities and meet deadlines.
• Outstanding written and verbal communication skills, with strong attention to grammar and detail.
• High level of professionalism, discretion, and integrity.
• Proactive problem-solver who anticipates needs and takes initiative.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with other productivity tools a plus.
• Experience in finance, real estate, or construction preferred, but not required.
• Familiarity with title work or legal processes is a plus.

Key Competencies

• Meticulous attention to detail and quality.
• Strong interpersonal skills; able to build trust and relationships across all levels of the organization.
• Flexible and resourceful in a dynamic, fast-changing environment.
• Independent self-starter who also thrives in team collaboration.

About You

• You�re passionate about providing an exceptional experience for leaders.
• You thrive in organization and excel at juggling multiple projects.
• You�re a forward-thinking problem solver who drives results.
• You bring positivity and influence those around you.
• You�re committed to contributing to our culture, brand, vision, and values � and take pride in being part of our company�s growth.

About Us

At Visionary Homes, we value a work-life balance and truly loving where you work. Visionary Homes has a culture unlike any other. Employees are eligible for discounts on new homes and executives truly care about your well-being. You'll see why employee retention at Visionary is exceptional!

At Visionary Homes:

• Family-We value and recognize the unique talents and abilities of each individual team member within the Visionary Homes Family. We empower and inspire our team to utilize their strengths and realize their highest potential by providing quality training, excellent resources, and meaningful opportunities. The Visionary Family is our greatest strength

• Craftmanship-We design, produce, and deliver quality communities and homes. We align ourselves with highly skilled industry partners. We continually refine our designs, processes, and customer experience with precision and care.

• Edify-We exist to edify. The better we edify, the more powerful our relationships will be. Edification is our cornerstone for success.

• Humility-A willingness to see ourselves truthfully, an ability to acknowledge our mistakes and limitations, and an appreciation of the value of all things.

• Integrity-The act of doing what is right when no one is looking. Be honest with yourself, speak the truth, stand up for what you believe, keep your promises, and be responsible for your actions.

• Ownership-By adopting the ownership mindset, you continuously look in the mirror and ask yourself what you can do better to get the results that you desire to achieve.

You can look forward to:

• Professional growth and career advancement opportunities

• Comprehensive benefits package, benefit eligibility after 30 days of employment

• True connection to our company�s mission and purpose

• Opportunities to give back and serve others

• Training and education assistance

• Competitive pay

• 401k + company contribution

• Recruitment referral bonus

• Home buyer referral bonus

• Community Discounts

• Employee homebuilding discount

• Access to Jazz games, events, and concerts

• Company parties and team building activities

• Fully stocked break room with free snacks and drinks to keep you well hydrated and fed!

Equal Opportunity

Visionary Homes is an equal-opportunity employer. All applications will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

Visionary Homes encourages military-experienced candidates to apply. All employment is decided based on qualifications, merit, and business need. We are looking for dynamic individuals to join the Visionary Homes family, and we want to invest in those who want a career.