Facilities Construction Coordinator

WORKING FOR THE CITY OF MCKINNEY
Working for the City of McKinney is more than a job.  It is an opportunity to make a meaningful difference in the lives of others.  It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation.  In 2014, our community was named "The #1 Best Place to Live in America."  Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family.  That's why we exist.
 
OUR CORE VALUES
City of McKinney employees work hard and at a very fast pace.  However, we also look after and support one another.  All of us are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE).  We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture.  All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization.
 
SUMMARY OF POSITION
Under general direction of the Facilities Maintenance Superintendent, the purpose of this position is to develop and coordinate Facility Maintenance projects, and schedule operational maintenance and repair activities related to city-maintained facilities.  This position will be required to plan, coordinate and execute projects related to facilities improvements, equipment, and appliance and lighting replacements.  Employees in this classification must have a thorough knowledge of the principles and practices of project planning/scheduling; facility operations, maintenance, and repair activities. In addition, the employee must have general working knowledge related to computerized maintenance management systems.

GENERAL EXPECTATIONS FOR ALL EMPLOYEES
In order for us to continue to achieve our primary function of making McKinney a better place to live, work, and raise a family, we hold these expectations for all employees.

• Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
• Contribute to a positive work culture.
• Maintain regular and reliable attendance.
• Ability to assess his/her work performance or the work performance of the team.
• Contribute to the development of others and/or the working unit or overall organization.
• Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
• Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.

• Assists in and coordinates the identification, planning, development, scheduling, and implementation of contracts for on-going and various facilities maintenance programs, projects, and systems replacement/upgrades.
• Coordinates the preparation of Request for Proposals for projects; assists with the bid proposal evaluation process and recommendation of qualified general contractors and other professional services, as required.
• Manages and tracks project activities, costs, and status of tasks and sub-tasks to ensure satisfactory realization of project goals, objectives, and requirements as scheduled and maintained within assigned budget.
• Inspects the work performed by contractors for accuracy and compliance with applicable standards and specifications; ensures issues are addressed appropriately and resolved within expected time period; verifies final invoices for accuracy.
• Creates standard project document templates.
• Provides recommendations for purchase of materials, products and services.
• Assists in planning, preparation, and monitoring of the Division's annual operating budget and multi-year strategic planning that includes the development and implementation of short and long term goals and objectives.
• Assist in developing realistic and attainable goals for the Division through a team process and ensure success through assigned accountability.
• Provides timely and accurate written and oral status reports to departments, as required.
• Compile and maintain all physical and computerized reports, records, drawings, specifications, as-builts, and other required documents pertaining to facility projects.
• Maintain records and respond to inquiries related to local, state and federal guidelines.
• Assists in the review of the effectiveness of the applicable standard operating procedures and update as needed.
• Assist with recruitment, selection, development, and evaluation of assigned personnel, and the day-to-day leadership of staff members.
• Adhere to assigned work schedule as outlined in City and department attendance policies and procedures.
• Comply with all written City policies and procedures.
• Perform all duties and maintain all standards in accordance with City policies, procedures and Core Values.          

• Perform other duties as assigned or directed.                         

• Ability to embrace and embody the City's core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
• Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided.
• Ability to produce desired work outcomes, including quality, quantity, and timeliness.
• Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
• Thorough knowledge of all aspects of facilities maintenance and infrastructure systems, including but not limited to: HVAC, Electrical, Plumbing, Wall and Ceiling construction and Roof Systems.
• Knowledge of modern management and administrative techniques related to the development and implementation of work planning, scheduling and coordination methods, personnel supervision, and financial and budget management.
• Knowledge of methods, materials, chemicals and equipment used in building maintenance.
• Knowledge of TML, ADA, EPA regulations, Federal and State laws and local ordinances that regulate city construction projects.
• Knowledge of and ability to utilize facilities management software systems.
• Knowledge of purchasing laws and city purchasing policies.
• Knowledge of and ability to utilize various software such as Microsoft Office (Word, Excel, Access, Outlook and Microsoft Operating Systems).
• Strong project management skills; experience in organizing, planning, and executing programs and projects from vision through implementation, involving internal personnel, contractors and vendors; ability to analyze project needs and determine resources needed to meet objectives.
• Demonstrated leadership, communication and interpersonal skills
• Negotiation and service contract skills
• Ability to evaluate work performance and productivity to set appropriate priorities for timely completion of numerous concurrent tasks or projects within defined resource limitations and timelines
• Ability to plan and organize work, time, and resources, and assigned subordinates.
• Ability to work in a team environment; contribute as a team member and treat co-workers, subordinates and customers with respect.
• Ability to build professional relationships with internal staff and customers.
• Ability to offer flexibility and adaptability, especially during times of change.
• Ability to communicate effectively in a professional and effective manner in both written and oral forms with peers, supervisors, subordinates, and others.
• Ability to write reports, specifications, policies and procedure
• Ability to work independently and perform a wide range of complex tasks
• Ability to manage technical assignments associated with facilities administration
• Ability to analyze situations and take corrective action
• Ability to build and maintain effective working relationships with internal and external customers.

MINIMUM QUALIFICATIONS
High school diploma or GED supplemented by (10) years of progressive experience managing facilities maintenance and construction projects required.
 
Extensive experience supervising skilled trades (maintenance and construction).
 
Any work related experience resulting in acceptable proficiency levels in the above Minimum Qualifications may be an acceptable substitute for the above specified education and experience requirements.
 
PREFERRED QUALIFICATIONS
Three (3) years prior experience in local government in the area of facility maintenance.
 
CONDITIONS OF EMPLOYMENT

• Must pass a drug screen and background check.
• Must have Class C Texas Driver's License

PHYSICAL DEMANDS
Medium Work - Exerting up to 50 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects. Positions in this class typically include talking, hearing, seeing, grasping, standing, walking and repetitive motions, stooping, kneeling, crouching, and reaching, climbing and balancing, plus pushing, pulling and lifting. Incumbents may be subjected to moving mechanical parts, odors, dusts, poor ventilation, chemicals, oils, extreme temperatures, inadequate lighting and intense noises. Occasional exposure to unpleasant environmental conditions and/or hazards.
 
WORK ENVIRONMENT
There is limited exposure to environmental conditions. Tasks may require exposure to strong odors and/or smoke, extreme heat/cold or extreme weather conditions.
 
 
The above statements describe the general nature and level of work being performed as of the date of preparation and approval.  They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position.  Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
 
The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status.