HSE Administrative Assistant
PTS Advance
Full-time
On-site
Memphis, Tennessee, United States
Details:
Title: Administrative Assistant
Location: Memphis, Tennessee (on-site)
Type: Contract (long-term)
Job Duties:
- Lead or assist with refinery on-site and off-site event planning and execution.
- Place and coordinate food orders.
- Update/add electronic board information.
- Prepare outgoing mail and correspondence.
- Prepare routine correspondence, reports, and presentations.
- Conduct research and compile statistical reports.
- Make copies of correspondence or other printed materials.
- Build, organize, and maintain file retention and management system following corporate guidance and file correspondence and records of a confidential nature.
- Organize and expedite the flow of work through the Director's/Manager's office.
- Schedule appointments and make arrangements for meetings and conferences, which may include preparing agendas, reserving and preparing facilities, and recording and transcribing minutes of meetings.
- Greet visitors and direct them to the appropriate area or person.
- Process invoices and requisitions.
- Monitor and reconcile controllable expenses, and assist in the preparation of annual budgets.
- Order and maintain supplies and arrange for equipment maintenance.
- Serve as back-up for Executive Administrative Assistant.
Competencies:
- Knowledge of business vocabulary and standards for office communications.
- Ability to read and interpret company policies, regulatory guidelines, and other work-related documentation.
- Ability to abide by confidentiality requirements when working with sensitive information, results, and communications.
- Skill in providing thorough, efficient, and effective customer service to individuals at all levels within the organization.
- Ability to communicate effectively through written and verbal methods.
- Ability to accomplish work within required timelines, including short, long, and emergency timeframes.
- Ability to cross-train in other Administrative Assistant duties to ensure efficient coverage of responsibilities.
- Ability to work with others to accomplish challenging assignments.
- Ability to multi-task and prioritize multiple assignments to ensure completion of tasks within stated time requirements.
- Basic skill using Microsoft Office programs (i.e., Word, Excel Power Point).
Education and Experience (required):
- High School diploma or GED required.
- 5 years of Administrative Assistant experience required.
Education and Experience (preferred):
- TWIC
- Experience providing administrative support in the refining/petroleum industry preferred.
For immediate consideration, please send resumes to Samantha.Turrubiartes@PTSAdvance.com
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