Main Office Facilities Assistant

The PENTA Building Group is searching for an Office Facilities Assistant to join our team in Las Vegas, NV!

The Office Facilities Assistant plays the primary role in maintaining a clean, well-stocked, and welcoming workplace environment. This position supports daily office operations, meeting setups, and employee needs while ensuring smooth functionality of shared spaces and coordination with the departments.

A PENTA Office Facilities Assistant will also responsible for:

• Maintain conference rooms to ensure they are clean, stocked, and properly set up for upcoming meetings and events including setting up zoom meetings and virtual conference technology as needed.
• Assist with picking up or ordering lunches for meetings as needed.
• Oversee cleanliness and organization of all common areas, including mini break rooms and the main kitchen. Ensure refrigerators, snack areas, and beverage stations are stocked appropriately.
• Put weekly groceries away when delivery is received as needed. 
• Monitor and manage inventory levels for all kitchens to ensure timely reordering of supplies.
• Maintain mail room’s tidiness and put away office supplies, break down boxes, and distribute incoming packages to appropriate person if it’s not too heavy. Notify Jobsites of packages to ensure timely pick-up.
• Keep hallways clear of clutter and maintain an overall professional look throughout the office.
• Provide backup support to the main office coordinator, including lunch, breaks, end-of-day coverage and coverage during absences, vacations, or sick leave to ensure consistent coverage at the welcome entrance.
• Be a welcome presence in the office to employees and visitors alike.  In many cases, this role will be he first impression that people have of both PENTA and All 5’s.  Make it a great first impression!
• Complete other assigned duties such as data entry or filing to support overall office functionality.  Duties requested outside the typical responsibilities described above by employees other than Executive Management should be approved by the Executive Assistant if they detract from performance of typical responsibilities.
   

We trust that you have:

• Strong organizational skills.
• Attention to detail with a focus on cleanliness and order.
• Ability to lift, organize, and manage light office supplies and packages.
• Familiarity with zoom or similar virtual conferencing tools.
• Reliable, proactive, and able to work both independently and collaboratively.
• Strong verbal and written communication.
• Proactive attitude and solutions-based approach.
• Demonstrated ability to adapt well to changes in assignments and priorities.
• Proven ability to adapt behavior or work methods in response to new information or conditions.
• Experience with follow-up and monitoring of work to ensure quality standards and attention to detail.
• A positive attitude and team player mindset.
• Regularly required, in an 8-hour day, to sit for 2-3 hours; stand/walk/move around for 3-6 hours (occasionally on an uneven surface).
• Lifting 20 pounds occasionally.
• Frequently required to climb, reach with hands and arms, stoop and/or bend.
• This is a non-exempt position and does qualify for overtime pay.