Office Assistant

Job Profile

Job Title: Assistant, Office

Department: People Services 

Employment Status: Full-Time (Non-Exempt)

Primary Location: Irving, TX

Compensation: $26 - $32 per hour. + Full Benefits

CHC Consulting, a Congruex Company, is looking for an Office Assistant to join our team. Learn more about our operating unit at: www.Congruex.com

Who is Congruex 

Congruex designs and builds broadband and wireless communications infrastructure. The work we do enables everything in the modern world to operate, from healthcare and energy to transportation and social interactions.

We deliver turn-key network solutions under a single platform by aligning our engineering and in-market construction operating units. Our vision is to be the best end-to-end provider of network services in the U.S. and our core values of GRIT connect everything we do.

We are building tomorrow, together. Will you join us?

Your New Job

The Office Assistant provides crucial administrative and operational support to help Congruex run smoothly. Key responsibilities include:

General Office Management:

• Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports.
• Managing office supplies and equipment, ensuring everything is stocked and functioning. This includes ordering, receiving, unpacking and storing supplies.
• Helping to maintain a tidy and organized work environment.
• Supporting the onboarding of new staff or contractors by organizing necessary paperwork or training sessions.
• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources and solutions when needed.
• Assist in planning and managing any company events and/or company gifts.
• Transport boxes and equipment weighing up to 20 pounds.

Administrative Support:

• Answering phone calls, managing emails, and handling day-to-day communications for the office.
• Scheduling meetings, appointments, and coordinating calendars for project managers or executives.
• Organizing office logistics, such as arranging travel, caterings or accommodations for staff and clients.

Document and File Management:

• Creating, maintaining, and organizing both physical and digital project files, contracts, and reports.
• Preparing presentations, project documentation, and other reports as needed by the team.
• Ensuring proper storage and easy access to important documents related to engineering, construction, and telecommunications projects.

Project Coordination Assistance:

• Supporting project managers by tracking project timelines, tasks, and milestones.
• Assisting with coordinating resources, including manpower, equipment, and materials.
• Monitoring and updating project progress and preparing status updates for team members or clients.

Procurement and Budgeting:

• Handling procurement-related tasks, such as placing orders for equipment, materials, and supplies.
• Assisting with the management of invoices, purchase orders, and expense reports.
• Ensuring that project costs are tracked and that the financial records are kept up to date.

Communication Liaison:

• Acting as a liaison between internal teams (construction, engineering, planning) and external stakeholders (clients, suppliers, subcontractors).
• Communicating project updates, addressing inquiries, and providing information as needed.

Compliance and Quality Assurance:

• Ensuring that project documentation and procedures comply with industry standards and regulations.
• Assisting with safety protocols or quality control measures related to construction and engineering work. 

In summary, the Assistant, Office ensures that day-to-day operations run efficiently, supporting both administrative functions and the logistical needs of ongoing telecom projects. 

Required skills and qualifications

• Two or more years of experience in office management
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Proficiency with office applications, and aptitude for learning new software and systems
• Ability to maintain confidentiality of company information

 Why Work At Congruex

• No matter what role you play, you are an important part of the One Congruex Family. We offer:
• Medical, Dental & Vision Benefits
• 401(k) Program with a Company Match.
• Free Wellness Resources & Marketplace Discounts
• Paid Maternity & Parental Leave
• Paid Basic Life Insurance & Voluntary Options
• The pillars of Congruex culture are GRIT, safety, inclusion, and family.

The Fine Print:

We will determine salary based on skills and experience in relation to the function of the role, as well as equity to employees in similar roles. Some benefits have eligibility criteria. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. 

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.