Office Assistant

Job Type: Full Time

Employment Type: Non - Exempt

Reports to: Corporate Administration Manager

Job Summary

As an office assistant, you will provide support to ensure smooth and efficient office operations. 

About Terradyne Engineering

At Terradyne Engineering we have been the experts in geotechnical and environmental engineering since 1995. We love giving back to our community, and here are some of the organizations we support: American Red Cross; Habitat for Humanity; Operation Finally Home, and this is to name a few.

Job Responsibilities

• Administrative Support:
• Answering and directing phone calls.
• Handling office correspondence, including emails and postal mail.
• Scheduling appointments and meetings.
• Maintaining office supplies and placing orders for multiple branches.
• Data Entry & Record Keeping
• Organizing and maintaining files (digital & physical).
• Data entry and updating records in databases or spreadsheets.
• Assisting with report preparation and document management.
• Customer Service
• Greeting visitors and directing them to the appropriate department or individual.
• Responding to inquiries or concerns and providing information as needed.
• Office Organization
• Keeping office spaces tidy and organized.
• Assisting with the setup and coordination of office events, meetings, or conferences.
• General Tasks
• Assisting team members with various administrative tasks as required.
• Providing backup support to other departments or roles within the office.
• Accounting Tasks
• Monitor Accounting email.
• Entering invoices and waivers in QuickBooks.
• Communicating with clients to collect past-due balances via phone and/or email. 
• Receive any incoming payments via phone and/or email.
• Complete any reports and miscellaneous tasks needed. 
• Human Resources Tasks
• Coordinate the full recruitment process, from job posting to setting up interviews and hiring.
• Launch background, MVR, drug testing and follow up with candidates' progress.
• Send requested invoices to the accounting manager.
• Manage the onboarding process for new hires, including orientation, and entering in the system.

Job Skills & Requirements

• A minimum of one year of experience in a similar role
• Ability to work independently and as part of a team.
• Skilled in MS Office programs (Word, Excel, Outlook, etc.)
• A high level of confidentiality and integrity is a must
• Dependable, punctual, helpful, detail-oriented
• Outstanding communication skills and proper etiquette (written, phone, in-person)
• Excellent organizational, multitasking, and time management skills
• Drug screen and background check required
• Tasks assigned by the supervisor or manager
• Basic accounts receivable knowledge.
• QuickBooks knowledge preferred.
• Paylocity knowledge preferred.
• Basic HR knowledge.

Benefits

• Medical insurance (United Healthcare) 
• Dental & Vision (Guardian)
• Aflac (Additional insurance)
• 401K Match (Principal)
• PTO accrual since (start accruing since your 1st workday)
• 7 Paid Holidays (It varies per job site/client needs)
• Opportunities for professional development, training, and growth.
• Competitive pay commensurate with experience.

We’re an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Terradyne Engineering Core Values

Integrity| Loyalty | Commitment to excellence | Ambitious/Hardworking | Passionate | Humility