Office Manager

MAS Environmental (a NOVA Engineering & Environmental Company) is hiring an Office Manager to support the daily operations of our Tampa, Florida office. The ideal candidate will have a strong background in office management, financial accounting, and human resources. This role is crucial in ensuring the smooth and efficient functioning of our office, supporting our team, and contributing to our environmental and engineering projects.

DUTIES & RESPONSIBILITIES:

• Direct day-to-day administrative, correspondence, and office operations, to include coordinating travel arrangements, meetings, and schedules of management, marketing, and project management team.
• Provide support to Project Managers, while overseeing several EPA-funded projects in various stages of completion.
• Accountable for overall project management assistance, generating quotes, scheduling, permitting procurement, and monitoring project deadlines.
• Compile and submit required documentation to the city/state/county to secure right-of-way permits, utility locations, and access for non-source properties for all projects.
• Maintain records for marketing department and gather data for leads.
• Research, collect, and document historical and site data from state website.
• Facilitate client representative interaction.
• Coordinate equipment rentals, transportation, and logistics.
• Consistently analyze operations to identify opportunities for operational process improvements.

REQUIREMENTS:

• High school diploma or equivalent education; Associates or Bachelors degree preferred
• 5+ years of office administration experience
• Experience in the AEC industry is preferred
• Proficient in Microsoft Office (Outlook, Excel, Word, etc)
• Strong organizational and leadership skills

MAS is an Equal Opportunity Employer. All qualified candidates are encouraged to apply. MAS does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, ancestry, marital status, veteran status or any other characteristic protected by law.

PERKS AND BENEFITS:

In addition to our welcoming company culture and competitive compensation packages, our employees enjoy the below benefits:

• Comprehensive group medical insurance, including health, dental, vision and life
• Opportunity for professional growth and advancement
• Certification reimbursement and incentive program
• Paid time off
• Company–observed paid holidays
• Short and long-term disability coverage
• 401K retirement with company matching up to 6% of salary
• Company Cell Phone + Lap Top

ABOUT NOVA ENGINEERING (MAS's PARENT COMPANY):

Established in 1996, NOVA was originally founded to provide Environmental Consulting, Geotechnical Engineering, and Construction Materials Testing and Inspection services to the design and construction community, largely in the southeastern United States. Since our founding, NOVA has added additional service lines such as Facilities and Building Envelope, Forensics, Municipal and more. We are dedicated to providing a wide variety of projects and services with an emphasis on collaboration and safety. We offer a stimulating and inspiring work environment where our employees are recognized for their efforts and achievements and are mentored for professional growth.

Currently, NOVA employs 650+ personnel in 20 offices serving clients throughout the southeastern United States and beyond. Our firm has professional and administrative support staff that includes registered professional engineers, registered professional geologists, environmental scientists, registered roof observers, LEED accredited professionals, soil/foundation engineers, laboratory specialists, materials technicians, ICC-certified inspectors, NICET-certified technicians, and AWS-certified welding inspectors. NOVA’s facilities include AASHTO-accredited laboratories in soils, concrete, aggregate and hot-mix asphalt testing/inspection. We also have CCRL-inspected laboratories for concrete sampling, curing, and testing. NOVA will continue to expand its reach and reputation as a leader in the testing, inspection, and consulting fields with a strong legacy of quality and integrity by promoting our best internal resources and recruiting a diverse culture of valued and exceptional talent.