Preconstruction Manager

REPORTS TO:  Regional Manager FLSA Status: Exempt Position Summary   The Preconstruction Services Manager’s role is to manage the Estimating and Purchasing Departments by mentoring and developing the staff, overall leadership, management, direction, and execution of the region’s estimating or purchasing and engineering departments, working closely with the sales and operations departments to secure or purchase and engineer projects.   Duties & Responsibilities – Estimating   Take the lead to initiate, identify and execute bid strategies, work closely with PCS Mgr II or VP/RM prior to and on bid day with vendor communications. Meet weekly with team to distribute new projects, discuss department changes or procedures, and problem solve any issues on projects in progress. Understand project requirements, schedules and special conditions, identify actions and communicate to team. Initiates update meetings to discuss progress, strategies, issues and actions. Timely and frequent communication to RM/VP of areas of risk and issues – affecting scope, financial, people and performance. Identify ambiguities in the bidding documents and formulate strategies accordingly with VP/RM. Understand project scope requirements sufficiently to help direct decision to outsource or vendor pricing. Expertise and/or understanding in Private, Public, Design Build, and Negotiated Delivery Methods within Divisions, 5,6,8,9,10,11,12,13. Review and/or ensure all bid documents, specifications and plans, bid forms, alternates, and addendums are acknowledged. Maintain estimating/bid schedule and staff meetings. Review all estimates, maintain corporate uniform estimating procedures, scope requirements and accurate and complete quantity surveys. Work with estimator, sales and operations team to develop bidding and pricing strategies. Send out proper and timely request for outsource, vendor, and subcontractor pricing as required. Review all quotations. Review of all Final Estimate packages with teams before released. Maintain and update Bid List & Vendor List. Track bid results, and estimating metrics using the Closure Report. Availability to direct reports for Q&A. Track closure rates and utilize information for strategic decisions with sales on bidding opportunities. Inform regional team of work that will require quick install, so the bid includes a plan to perform. Know install times and approximate product cost to quickly identify and rectify holes in review of bid Has estimating team prepared with coverage on risk items in the bid. Initiate suggestions to companywide PCS managers and BPO for process improvements. Take ownership and accountability for every bid in the department. Anticipate questions of bid reviewers and have clear explanations prepared. Lead and close a bid with the customer in B/D or RM absence Make quick, sound decisions at bid time for a complete and competitive bid.     Duties & Responsibilities – Purchasing & Engineering (as applicable to position)   Preview all new work with Sales and Estimating in preparation for the O/E Debriefing Meeting to ensure Purchasing will have all the required information to be successful and efficient. Attend O/E Debriefings and set priorities, select vendors, and provide direction to the Purchasing Team. Attend Purchasing/Operations update team meetings to access risks and opportunities. Develop and maintain vendor relations. Resolve PA issues with vendors and negotiate best terms for ISEC. Monitor vendor workloads, products, and capabilities to ensure proper vendor matches to projects. Ensure all outsource procedures are followed by the Purchasing Agents. Obtain projects from other Departments or Divisions to fill voids during slow times and seek help during the busy times. Identify areas of risk and strategies for efficient and cost-effective buyouts and improved shop drawings preparation Determine all risks and opportunities on projects in process for the quarterly Division Reviews. Collaborate with leadership team and/or Arch Services manager on local sources of products, manufacturing, or services. Relentlessly proactive in driving the project through the procurement process to meet purchasing budgets and project date requirements. Track buyout and competitiveness of fabricators for future project strategies Guide team to set up SOV in a timely and strategic manner to cover early cost requirements and prepare the operations team for advantageous billing Keep team focused on getting vendors on board and submittals to the contractor   Other Duties Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.   Preferred Qualifications (in addition to minimum qualifications) Education/Experience Bachelor’s degree in construction management or equivalent 1-2 years of supervisory experience   Knowledge/Skills Experience with construction divisions 5,6,8,9,10,11,12,13, Use of estimating software Track record of success Strong leadership and interpersonal skills Ability to mentor and coach subordinates    Minimum Qualifications Education/Experience High School diploma or equivalent and At least 8 years experience in estimating or purchasing in the construction industry   Knowledge/Skills High level of strategy, proactive engagement to move project through estimating or purchasing effectively; holds others accountable   Excellent written and verbal communication skills Strong analytical, interpersonal, and communication skills Excellent organizational and time management skills  Strong computer skills and Microsoft Office skills Strong emotional intelligence skills   Customer Service Skills:  Demonstrates commitment to deliver outstanding service – both with internal and external customers   Takes ownership to personally resolve customer/vendor problems (or find someone who can)   Listens well, asks clarifying questions, and checks for agreement with customers   Committed to following-up with customers/vendors in all instances in a timely manner   Strong sense of accountability - ensures that you will do what you say that you are going to do   Creates a personal connection with customers/vendors – smiles, warm greetings, acts friendly and respectful  Positive attitude