Principal Project Administrator 1372

PRINCIPAL PROJECT ADMINISTRATOR
US Citizenship Required - 1 position

SRNS @ SRS, Aiken, SC  

RFQ# 1372 / contract: 1 year w/ 2 option years / Deadline 05/06/2025

SUMMARY: 

Direct functional areas of project administration, i.e., records control, file administration, word

processing, engineering support, or customer administrative support. Duties include identification,

assignment, and leadership of project support personnel, training, planning, and distribution of workload.

Also includes coordination of office services, housekeeping, property management, and special project

assignments. Reviews the work of assigned staff to ensure that project procedures are followed and that

Projects are finished on time and within budget. Lead development of, monitor, and provide cost-effective Engineering Administrative Services for large projects, small projects, tasks, and/or department/division-level management services to support the execution of the design products. Communicate with internal and external departments and organizations to clarify and coordinate assigned tasks and resolve complex administrative problems on the project. Review workload, schedules, personnel assignments, and status of ongoing work. Approve leave requests, evaluate personnel performance, and initiate disciplinary actions. Establish, interpret, revise, and/or review standards as necessary to ensure that work performed is within established records management guidelines. Lead evaluation of office production and administrative work processes; monitor the development of internal operating procedures/guidelines. Ensure professional administrative staff is trained in changes. Direct services such as equipment procurement, maintenance and repair, office supplies, and mail. Ensure administrative office equipment, computing, and software needs are met. Ensure housekeeping audits are scheduled and that corrective actions are completed. Direct the development and maintenance of a variety of manual and automated filing systems, and/or protected property and equipment. Monitor automated registers for tracking and retrieval of management commitments, correspondence, engineering documents, time collection, cost collection, and/or equipment. May monitor data collection, preparation of operating reports, and error reconciliation. Manage employee communications and recognition programs. Interface with project administrators, engineering managers, and records management personnel and formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Coordinate security and access clearances. Provide guidance to department personnel. Investigate personnel security incidents and recommend resolutions. Compile and analyze department performance information. Prepare reports for senior management. Propose follow-on initiatives. Conduct periodic management status reviews to ensure department initiatives are being implemented. Study methods of improving work measurements. Provide analyses that support the development and allocation of the non-labor operating budget. Track, report, trend, analyze, and account for all costs associated with the approved budget. Identify, investigate, and correct inappropriate charges. Monitor accounts and confirm implementation of corrective action. Process Design Documents via Smart Plant Foundation (SPF), Electronic Document Workflow System (EDWS).

Qualifications  for PRINCIPAL PROJECT ADMINISTRATOR

Please answer how you meet each qualification as if you were being interviewed in person.  A YES or a NO is not an acceptable answer unless specified. Many of the required qualifications are not posed as questions, but you need to demonstrate how you meet this qualification.  This is exactly the form I will have to fill out on your behalf so I will just copy and paste your answers.

These are questions that we will have to submit along with your resume, so you need to be thorough and clear with your answers.  This is the first thing they will look at when considering you for this position. Procurement will use the answers on this qualifications form to determine who gets passed on to the hiring manager. The more information in your answers, the better! I will copy and paste your answers exactly, so this is what the hiring manager will see.

For example: If the qualifications are "BS in Electrical Engineering and 10 years of design experience in the nuclear industry", it is not sufficient to state that you "have a BS and 12 years experience".  You must briefly state when and where that experience was obtained, i.e "BSEE from the University of South Carolina. Worked from 1996-2008 at WSRC SRS {and a short description of duties}.

The qualifications are just as important as your resume or more since these will be viewed first and if do not appear qualified the resume will never be read! So take your time and answer fully.

1. Bachelor's degree in business or related area and 8 years' experience in project administration and supervision; associate degree in business or related area and 11 years' experience as indicated; or 14 years' experience as indicated. Please Answer:

2. Comprehensive knowledge of Records Management policies, procedures, and practices. Please Answer:

3. Requires an in-depth knowledge of engineering/training document work systems, administrative processes, and relevant computer applications. Applies advanced principles and practices in administration to resolve problems in a timely manner Please Answer:

4. Knowledgeable of site accounting practices regarding non-labor and capital equipment budget. Effective use of basic math and business concepts, theories and practices plus experience in budgeting processes. Please Answer:

5. Thorough understanding of policies, and administrative project procedures and practices. Expertise in engineering/training document control. Please Answer:

6. Previous experience with the use and implementation of DOE Order 413.3B. Please Answer:

7. Experience in DOE CD-3X Package Submittals Please Answer:

8. Knowledgeable about SRNS Project Management and EVMS policies, procedures, and manuals. Please Answer:

9. Experience with Learning Management Systems (LMS). Please Answer:

10. Experience in industrial (or similar) training design, development, tracking, status reporting document approval and publication process.
    Preferred Skills Please Answer:

11. Candidates who have possessed an active DOE clearance (L or Q) within the past two (2) years are preferred Please Answer:

12. Qualified with the Learning Management System. (preferred) Please Answer:

13. 2 to 5 years or more of experience in training and development or a similar role. (preferred) Please Answer:

14. Well-versed in the SRNS document creation and approval process. (preferred) Please Answer:

15.  US Citizenship is required.  Are you a US Citizen? Please Answer:

16. List 3 Professional References. Please Answer: