Project Coordinator

This Opportunity

WSP is seeking a Project Coordinator for our Austin, TX office. This role will be part of our Construction Management team and will work on construction projects in Austin.

Position Overview 

In this role, the Construction Coordinator will assist Project Managers with the coordination and monitoring of field construction activities to ensure compliance with design standards, regulatory requirements, and airport policies. 

The position is responsible for maintaining project documentation, facilitating communication among contractors and stakeholders, and supporting progress reporting and inspections. Project Coordinators help ensure that construction activities are completed safely, on schedule, within budget, and with minimal impact on airport operations. 

Your Impact

• Coordinate and oversee field and construction activities, including managing construction coordinators and support staff as approved by the client. 
• Perform quality control (QC) checks on personal work and team deliverables to ensure accuracy and compliance.
• Support the Airport Project Manager (APM) in coordinating with other City of Austin (COA) departments (e.g., Capital Delivery, CPEAT, DSD, Finance).
• Assist APM, Project Managers (PM), and CDPM in change management and scope development processes.
• Act as liaison between contractors and internal AUS stakeholders (Maintenance, Operations, Security, etc.).
• Attend contractor progress meetings (OAC), punch walks, mock-up reviews, and other key project meetings.
• Verify contractor mobilization schedules and provide recommendations to APM for approval prior to issuing Notice to Proceed.
• Maintain detailed knowledge of project scheduling, including preparation, updates, and tracking of design reviews, procurement, and construction activities. 
• Collaborate with Program/Project Managers and design teams to review plans for constructability and cost implications during pre-construction. 
• Review and approve contractors’ QA/QC and logistics plans to ensure compliance with standards. 
• Manage quality oversight of contractors’ work, confirming adherence to contractual requirements and standards. 
• Review, adapt, and monitor construction safety programs to ensure compliance and safe work environments. 
• Lead periodic construction meetings and additional sessions as needed to resolve issues impacting cost and schedule. 
• Support review and negotiation of Guaranteed Maximum Price (GMP) field costs, equipment, and General Conditions (GCs). 
• Work with AUS Environmental Officer to monitor compliance with environmental requirements. 
• Oversee construction monitoring and reporting to confirm contractor compliance with contract terms. 
• Ensure site security and maintain a safe, respectful work environment by coordinating with ROCIP, AUS safety, and risk management teams. 
• Provide input for monthly pay application reviews to assist APM and CDPM in finalizing billing. 
• Review daily construction reports and weekly work plans to ensure schedule compliance and progress tracking. 
• Manage multiple timelines and ensure projects stay on schedule
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
• Perform additional responsibilities as required by business needs.

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Who You Are

Required Qualifications

• Bachelor’s degree from an accredited college or university with major course work in a related field
• Minimum five (5) years of experience in construction, engineering, architecture, or related work, along with an understanding of current environmental codes and regulatory requirements applicable to construction.
• Knowledge of FAA regulations, airport safety standards, and environmental compliance. 
• Problem-solver who can quickly address unexpected issues like weather delays, supply shortages, or design changes. 
• Good attention to details ensuring safety, quality, and compliance with regulations. 
• Adapt to a situation and be flexible and calm under pressure. 
• Proficiency in Bluebeam, Microsoft Office Suite, scheduling software, and SharePoint 
• Strong organizational and time management skills. 
• Excellent written and verbal communication
• Contractor, client team, WSP business line and stakeholder coordination abilities. 
• Problem-solving and decision-making skills under tight deadlines.
• Attention to detail and commitment to quality assurance. 
• Knowledge of Bluebeam, Microsoft Office Suite, Procore, SharePoint, and Primavera P6 

WSP Benefits

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.