Purchasing and Project Administrator

Overview: 

The Purchasing and Project Administrator here at Blue Heron is responsible for providing administrative support to internal departments. The Purchasing and Project Administrator is the liaison between internal and external clients and focuses on developing relationships within the organization. This role includes components of planning, compliance, purchasing, and accounts payable. The Purchasing and Project Administrator is part of our boundary pushing team and works closely with department leaders to support the overall goal of the company, building dreams for our clients. This particular role has exciting opportunities within the newly created Utah division. This role will report directly to the Division President and Regional Vice President of Expansion. The right candidate will greatly benefit from this exposure.  

Duties & Responsibilities:

Purchasing

• Prepare and distribute bid packages (construction plans, scope of work, relevant reports, and option selections).
• Maintain and update project budgets.
• Prepare direct cost analysis and variances for review.
• Assist in resolving issues and conflicts related to Trade Partner activities.
• Maintain all applicable databases (used in developing the cost and quantity estimates).
• Verify estimates of costs and quantities of residential products using comparative and differential estimating techniques.
• Performs analysis of Trade Partner data submissions and manages the impact of commodity fluctuations.
• Communicate completed estimates to the construction personnel, trade subcontractors, and vendors.
• Other duties as assigned.

Administration

• Tracks all phases of the home build process in company systems and spreadsheets.
• Provides support to field employees including ordering blueprints, supplies, and equipment.
• Responsible for tracking and scheduling required field certifications such as dust and OSHA cards. 
• Ensures document control with internal systems.
• Responsible for obtaining permits and plan revision approvals with municipalities.
• Coordinates start notices with subcontractors and internal project teams. 
• Responsible for preparing contracts and creating purchase orders for indirect costs such as engineering, field equipment, site maintenance, and land development work.
• Responsible for coding invoices within the accounts payable system. 
• Tracks insurance certifications for subcontractors.
• Other tasks as assigned.

Essential Qualifications: 

• Strong proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint).
• 3+ years of purchasing and/or administration experience required.
• Construction industry experience preferred.
• Ability to work independently and within a team setting. 
• Occasional travel to job sites and locations.