Risk Coordinator

The Risk Coordinator provides administrative support to Stellar’s Risk, Legal and Information Services Departments. This role is responsible for organizing and maintaining risk-related documentation, assisting with insurance and claims processing, coordinating compliance activities, and supporting communication between job sites, vendors, and internal teams. This position ensures accurate recordkeeping and smooth administrative operations.

Responsibilities:

• Maintain and update risk-related files, logs, and documentation including incident reports, insurance certificates, claims, and subcontractor compliance records.
• Assist with the intake, tracking, and filing of incident and accident reports from field teams.
• Coordinate the timely collection and renewal of subcontractor insurance certificates and ensure compliance with contractual requirements.
• Support the claims process by gathering documentation, submitting initial reports to carriers, and tracking claim status updates.
• Schedule meetings, trainings, and compliance audits as needed; prepare materials and take meeting notes.
• Track expiration dates for key documents and send reminders to relevant parties.
• Generate reports and dashboards from risk management software or spreadsheets.
• Communicate with field personnel, insurance brokers, and third-party vendors to follow up on outstanding items.
• Manage software/hardware related subscriptions, including managing tracking of all items and support renewals.
• Assist with invoice processing, budget tracking, and purchase orders related to risk expenditures.
• Provide administrative support to the Risk, Legal and IS departments as needed.

Qualifications:

• High school diploma or GED required; associate or bachelor’s degree in risk management, insurance, business administration or related field preferred.
• 1–3 years of administrative experience, preferably in construction, insurance, or risk management.
• Strong attention to detail and excellent follow-up skills.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with TradeTapp and Procore a plus.
• Strong written and verbal communication skills.
• Ability to manage confidential information with discretion.

About Stellar

Stellar offers a comprehensive package which includes:

• Competitive pay based on experience
• Paid Time Off – accrue 15 days (120 hours) within first year of service
• Paid holidays
• Medical, dental, and vision insurance options
• Tax-advantaged accounts (HSA, FSA, Dependent Care FSA)
• Company-paid life and disability insurance
• 401(k) – company match with immediate vesting

Stellar, headquartered in Jacksonville, FL, is a fully integrated firm focusing on design, construction, architecture, engineering, and mechanical services worldwide for over 30 years. Stellar combines a multitude of capabilities to create buildings and systems of exceptional long-term quality, value and efficiency. From food processing plants and healthcare facilities to refrigerated warehouses, automated production lines and beyond, we offer an integrated approach to meet all our clients’ needs.

Stellar is an Equal Opportunity Employer and does not discriminate against any applicants for employment based on their race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, physical or mental disability, genetic information, veteran status, uniformed servicemember status, or any other status protected by law.