Safety Administrative Coordinator

Job Title: Safety Administrative Coordinator

Job Type: Contract-to-hire

Location: Deer Park, TX (1300 Underwood Road, onsite)

Pay Rate: $27 – $32/hour (based on experience)

Company Overview

This opportunity supports a leading construction and industrial services organization operating across petrochemical and energy infrastructure environments. The company executes work across active EPC projects where safety, compliance, and coordination between field and office teams are critical to successful delivery.

Primary Function

The Safety Administrative Coordinator supports the front end of safety communication and documentation across active construction and industrial projects. This is a clerical, office-based role responsible for receiving, documenting, and coordinating safety-related information between field crews, project teams, and safety leadership. This role requires a high level of responsiveness, as safety events may occur outside standard business hours and require timely documentation and communication.

Key Responsibilities

Safety Intake & Communication

• Serve as the first point of contact for safety incidents and field communication
• Document safety-related information clearly and accurately in real time
• Route information to Safety, Project Management, and external partners as needed
• Support communication between field crews, supervisors, and office teams

Safety Administration

• Maintain organized records of safety documentation, incident reports, and corrective actions
• Track safety events and assist with follow-up coordination across projects
• Support clerical components of safety investigations
• Ensure documentation is complete, consistent, and audit-ready

Coordination & Support

• Coordinate safety-related communication across EPC project teams
• Support scheduling and documentation for safety meetings and initiatives
• Assist Safety leadership and project teams with administrative needs

General Office Support

• Perform data entry, filing, and document management
• Utilize Microsoft Excel and Word for reporting and tracking
• Manage phone and email communication related to safety processes

Qualifications

• 1+ year of experience in administrative, clerical, or coordination roles, ideally within construction, industrial, or EPC environments
• Exposure to field-driven operations where timely communication is critical
• Basic understanding of safety processes, incident documentation, and OSHA-related environments
• Experience supporting project teams, safety departments, and field operations preferred
• Strong attention to detail with ability to document information accurately and consistently
• Ability to manage multiple priorities in a fast-paced, project-driven environment
• Proficiency in Microsoft Excel and Word
• Strong written and verbal communication skills
• Ability to respond to after-hours communication when needed

Skills Required:

• Strong attention to detail with ability to document information accurately and consistently
• Ability to manage multiple priorities in a fast-paced, project-driven environment
• Proficiency in Microsoft Excel and Word
• Strong written and verbal communication skills
• Ability to respond to after-hours communication when needed

Preferred Qualifications

• Bilingual in English and Spanish
• Prior experience supporting EPC projects, contractors, or industrial job sites
• Familiarity with safety documentation, logs, or compliance tracking systems
• Experience working with project managers, superintendents, or safety professionals

Work Environment & Requirements

• Full-time, onsite role (Monday – Friday, 8:00 AM – 5:00 PM)
• Office-based position supporting active construction and industrial operations
• Reliable transportation required for daily commute
• Occasional overtime may be available
• Flexibility to assist outside standard hours when required

Why This Role Matters

This role sits at the front line of safety communication within active EPC environments. Accurate and timely documentation supports proper response, reduces project risk, and ensures coordination between field and office teams stays tight.

Requirements:

• 1+ year of experience in administrative, clerical, or coordination roles, ideally within construction, industrial, or EPC environments
• Exposure to field-driven operations where timely communication is critical
• Basic understanding of safety processes, incident documentation, and OSHA-related environments
• Experience supporting project teams, safety departments, and field operations preferred