Senior Executive Assistant
Fluor Corp
On-site
Irving, Texas, United States
Fluor, a Fortune 500 company, is one of the largest professional services firms, providing engineering, procurement, construction, project management and related services, on a global basis. Fluor is currently seeking a Senior Executive Assistant to be located at the Dallas Headquarters office in Irving, Texas. This position will assist and support the Tax department.
Some of the primary responsibilities include:
• Works closely with department leadership and staff with minimum supervision, performing a broad range of very sensitive, confidential, and proprietary administrative functions
• Participates in the preparation of proprietary financial documents
• Processing tax payments including electronic funds transfers
• Processing completed tax reports and tax returns
• Perform administrative duties to include maintenance of tax department files, phone coverage, meeting coordination (including catering, teleconferences, and video conferences), handling incoming/outgoing mail (USPS Certified & FedEx Shipments), report preparation, presentations, composing correspondence for signature, expense reports, etc.
• Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications, adhering to security travel advisories and charter travel arrangements
• Perform research on internet for business purposes
• Maintain compliance with all applicable policies, procedures, and global standards
• Network with other executive assistants to strengthen relationships and leverage knowledge of Company processes and practices
• Adhere to and support Fluor’s Health, Safety & Environmental and Sustainability Policies
• Meet expectations on attendance and punctuality
• Other duties as assigned• A combination of education and directly related experience equal to nine (9) years
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Proficient in standard software used in word processing, creating spreadsheets and presentations, e-mail, file management/storage, and schedule management (e.g. Microsoft 365 – Word, Excel, PowerPoint, Outlook, SharePoint).• High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent
• Prior experience supporting a tax or finance group highly desired
• Experience in finance, accounting, or bookkeeping positions
• Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
• Team player
• Strong interpersonal and communication skills, both oral and written
• Superior organizational skills, judgment, and flexibility
• Strong leadership and decision-making skill• Demonstrated ability to work in an atmosphere dealing with confidential and privileged matters
• Participate in department meetings, training, and functions
• Ability to attend to detail and work in a time-conscious and time-effective manner
• Participate in Fluor University® for training and career development
• Contribute to and promote the use of Fluor’s knowledge management portals and communities
Some of the primary responsibilities include:
• Works closely with department leadership and staff with minimum supervision, performing a broad range of very sensitive, confidential, and proprietary administrative functions
• Participates in the preparation of proprietary financial documents
• Processing tax payments including electronic funds transfers
• Processing completed tax reports and tax returns
• Perform administrative duties to include maintenance of tax department files, phone coverage, meeting coordination (including catering, teleconferences, and video conferences), handling incoming/outgoing mail (USPS Certified & FedEx Shipments), report preparation, presentations, composing correspondence for signature, expense reports, etc.
• Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications, adhering to security travel advisories and charter travel arrangements
• Perform research on internet for business purposes
• Maintain compliance with all applicable policies, procedures, and global standards
• Network with other executive assistants to strengthen relationships and leverage knowledge of Company processes and practices
• Adhere to and support Fluor’s Health, Safety & Environmental and Sustainability Policies
• Meet expectations on attendance and punctuality
• Other duties as assigned• A combination of education and directly related experience equal to nine (9) years
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Proficient in standard software used in word processing, creating spreadsheets and presentations, e-mail, file management/storage, and schedule management (e.g. Microsoft 365 – Word, Excel, PowerPoint, Outlook, SharePoint).• High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent
• Prior experience supporting a tax or finance group highly desired
• Experience in finance, accounting, or bookkeeping positions
• Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
• Team player
• Strong interpersonal and communication skills, both oral and written
• Superior organizational skills, judgment, and flexibility
• Strong leadership and decision-making skill• Demonstrated ability to work in an atmosphere dealing with confidential and privileged matters
• Participate in department meetings, training, and functions
• Ability to attend to detail and work in a time-conscious and time-effective manner
• Participate in Fluor University® for training and career development
• Contribute to and promote the use of Fluor’s knowledge management portals and communities