Administrative Professional - Associate Admin. Assistant 1289

Administrative Professional - Associate Admin. Assistant
US Citizenship Required - 1 position

SRNS @ SRS, Aiken, SC  

RFQ# 1289 / contract: 1 year w/ 2 opt years / Deadline 2/3/2025

SUMMARY: 

Provides a variety of administrative and staff support services to an organizational unit. May assist in the preparation and control of records, statistics, and reports regarding operations, budget, personnel, etc.
Administers programs, projects, and/or processes specific to the operating unit served. May serve as administrative liaison with others within and outside the organization regarding administrative issues related to purchasing, personnel, facilities, and operations.

Performs, as a generalist, a variety of administrative functions in organizational unit by
supporting/assisting administrative, technical, and/or management personnel as follows: 

Gathers information, prepares special reports and presentations, maintains records, and projects future trends. Provides input and assistance on organizational and company policies and administrative procedures.

Coordinates activities in support of safety, health, financial, and overall operations of the Site. Studies work methods in order to improve workflow, simplify reporting procedures, measure performance standards, and/or implement cost reductions. Analyzes unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems to revise established procedures. 
Reviews and answers correspondence. May compile, store, and retrieve management data, using computer. 

Serves as administrative liaison within and outside the organization regarding administrative issues concerning outside services, purchasing, personnel, facilities, and operations. 

May be responsible for specific activities related, but not limited, to the following: -Training requirements and logistics -Time and attendance records -Terminations, new hires, transfers -Operating reports and statistical records of performance data -Purchase requisition review -Work request coordination -Field property administration- Material and/or waste inventory and tracking -Data collection for budget development -Compiling, submitting and tracking Site radiological goals such as ALARA, OSHA, Event investigation and follow-up reporting for abnormal events (SIRIM) -Conducting financial and operational audits - Assist with development of organizational self-assessment criteria, administration of self-assessment programs and follow-up reporting -Preparation of reports. 

May provide functional and operational guidance to administrative and clerical staff as required.

Qualifications for Administrative Professional - Associate Admin. Assistant 1289

Please answer how you meet each qualification as if you were being interviewed in person. Many times, they will not interview, so this is your chance to sell yourself. A YES or a NO is not an acceptable answer unless specified. Many of the required qualifications are not posed as questions, but you need to demonstrate how you meet each qualification. Answer each clearly and thoroughly. You must meet every required qualification in order to be submitted for this role.

1. A high school diploma and 5-7 years of practical experience in a business or administrative area 
   OR Associate Degree in a nontechnical or business discipline with at least 1-3 years of practical experience in business or administration. 
   OR BS degree and no experience. Specific training may be required for operations or administrative policies. Please Answer:

2. Working knowledge of various administrative and staff support services to an organizational unit. Ability to support a variety of Document Control and Records functions by assisting in evaluating, scheduling, prioritizing, and accomplishing work. Please Answer:

3. Must be familiar with spreadsheets (preferably Microsoſt Office/Excel) and databases (PeopleSoſt, Document Control, EDWS, and Asset Suite). Please Answer:

4. Should be able to provide guidance and developmental assistance on organizational and company policies and administrative procedures and perform tasks with little or no management oversight. Please Answer:

5. Coordinate activities in support of safety, health, financial, departmental, and overall operations of the site. Please Answer:

6. Serve as administrative liaison within and outside the organization regarding administrative issues concerning outside services, facilities, and operations. Please Answer:

7. Ability to cross-train on various jobs and databases with more responsibility.
   Ability to handle multiple priorities while meeting deadlines. Please Answer:

8. Computer skills to include Microsoſt, Office, Excel, and PowerPoint. Oral and written communication skills and strong problem-solving, analysis and interpersonal skills. Please Answer:

9. Ability to work with different levels of management to achieve desired results. Please Answer:

10.  Provide your preferred phone number and email address. Please Answer:

11. US Citizenship is required.  Are you a US Citizen? Please Answer:

12. List 3 Professional References. Please Answer: