Construction Accounting Manager

Construction Accounting Manager

Job Summary:

The Construction Accounting Manager is responsible for overseeing the daily accounting operations, with an emphasis on project billing, compliance reporting, and tax filings. This role serves as a key liaison between accounting, project management, executive leadership, and external partners to ensure accurate financial tracking and adherence to regulatory requirements. The ideal candidate will bring a solid background in construction accounting, strong organizational skills, and the ability to excel in a dynamic, fast-paced environment.

Reports To:

Construction Controller

Duties/Responsibilities:

• Supervise and support the construction accounting team, providing oversight and mentorship.
• Manage the accounts payable (AP) process, including determining weekly payment runs and researching/resolving AP issues.
• Prepare and review monthly AIA billing and support the development company with monthly construction draw process. 
• Prepare contractor cost certifications and other compliance documentation as required. 
• Assist Vista by Viewpoint ERP system troubleshooting and provide user support as needed. 
• Manage and monitor the ERP sync between Vista and Procore, resolving any discrepancies or sync issues.
• Set up construction projects in Vista and Procore, including project budgets and subcontractor schedule of values.
• Maintain compliance with local, state, and federal reporting requirements, including filing sales and use tax returns.
• Oversee cash management processes, including bank reconciliations, cash flow forecasting, and monitoring account balances.
• Assist with external audits, preparing necessary schedules and documentation.
• Continuously improve accounting processes and implement best practices to enhance accuracy and efficiency.
• Perform additional accounting and finance-related duties as required.

Required Skills and Abilities:

• Strong understanding of AIA billing, job costing, and construction compliance
• Proficiency with Vista by Viewpoint and Procore (or similar ERP/project management systems)
• Knowledge of sales and use tax regulations.
• Excellent verbal and communication skills. 
• Strong computer skills including Microsoft Office. 
• Ability to make intelligent and quick decisions, working well under pressure, and when faced with unexpected occurrences and delays. 
• Ability to effectively multitask while analyzing and solving problems. 

Education and Experience:

• Bachelor’s degree in accounting, finance, or related field.
• Progressive experience in construction accounting

Physical Requirements:

• Must possess a valid driver’s license and insurance.