Construction & Facilities Coordinator

Amazing Brands is a rapidly growing leader in the quick service restaurant industry.  We are looking for a high-energy Construction & Facilities Coordinator to join our team.  The ideal candidate will be team oriented while we look to perfect and update our Development strategy for Pinkbox Doughnuts, Bagelmania Delicatessen, Piero’s and our Commercial portfolio.   We currently own and operate ~15 locations across two states primarily in the Las Vegas Valley and are aggressively growing the portfolio in and outside of Las Vegas. 

About the Role:
We are seeking a detail-oriented and organized Construction Coordinator to support our Construction & Facilities Team.  This role will manage essential administrative tasks, ensuring the smooth and efficient operation of our projects. The ideal candidate will have experience in administrative functions and thrive in a fast-paced, collaborative environment.

Responsibilities:

• Manage and process purchase orders, check requests, and approval forms.
• Coordinate and maintain accurate records of contracts, agreements, and related documentation.
• Track all spend via approved Excel or digital platforms noting Purchase Order Requests, Purchase Orders, Dates, Project/Property, Project Manager, Vendor, Budgeted amount, Committed Amount and Actual Amount
• Track and report on Open Purchase Orders keeping the Team apprised of status including follow up with Vendors or Approvers for Close Out
• Act as the point of contact for vendor communication, documentation submission, and follow-up.
• Actively partners with Accounting Team to reconcile open issues
• Maintain and Track approved Vendor List
• Review General Contractor Pay Applications for completeness, accuracy and reconcile all Lien Waivers and Close Out document requirements
• Maintain and organize project files, both physical and digital, for easy access and retrieval.
• Actively supports the Team by working with vendors to obtain various documents and information needed for decision making
• Prepare reports, correspondence, and meeting notes as needed.
• Provide general administrative support to the Construction & Facilities Team, including scheduling meetings, managing calendars, and coordinating tasks.
• Ensure all documentation complies with company standards and regulatory requirements.

• 3 to 5 Years experience as a project coordinator, preferably in a construction or facilities setting.
• Thrives in fast paced, dynamic and chaotic environments
• Likes a challenge
• Thinks and plans ahead
• Is a great Teammate
• Has a positive “can do” attitude
• Makes things better
• Strong organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.  Excellent Excel skillset.
• Ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills.
• Knowledge of purchase order and contract processes is a plus.
• High school diploma or equivalent; additional certifications in office administration or related fields are advantageous.

Work Environment:

• Office-based with occasional visits to construction sites, if necessary.
• Collaborative and fast-paced setting requiring adaptability and multitasking skills.

If you are organized, proactive, and ready to contribute to impactful construction projects, we encourage you to apply!