Construction Rehab Administrative Assistant

We are seeking a detail-oriented and organized Construction Rehab Administrative Assistant to support our construction rehab team. This role will manage essential administrative tasks, ensuring the smooth and efficient operation of our projects. The ideal candidate will have experience in administrative functions and thrive in a fast-paced, collaborative environment.

Responsibilities:

• Manage and process purchase orders, check requests, and approval forms.
• Coordinate and maintain accurate records of contracts, agreements, and related documentation.
• Assist in tracking project expenditures, ensuring compliance with budgetary guidelines.
• Act as the point of contact for vendor communication, documentation submission, and follow-up.
• Maintain and organize project files, both physical and digital, for easy access and retrieval.
• Prepare reports, correspondence, and meeting notes as needed.
• Provide general administrative support to the construction rehab team, including scheduling meetings, managing calendars, and coordinating tasks.
• Ensure all documentation complies with company standards and regulatory requirements.

• Proven experience as an administrative assistant, preferably in a construction or rehabilitation setting.
• Strong organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
• Ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills.
• Knowledge of purchase order and contract processes is a plus.
• High school diploma or equivalent; additional certifications in office administration or related fields are advantageous.

Work Environment:

• Office-based with occasional visits to construction sites, if necessary.
• Collaborative and fast-paced setting requiring adaptability and multitasking skills.

If you are organized, proactive, and ready to contribute to impactful construction projects, we encourage you to apply!