Distribute, obtain, and utilize Site Condition Reports for budget purposes.
Generate proof reports for starts.
Generate finalized budgets and start packages for new starts
Prepare and distribute start packages for the field and office on a weekly basis
Maintain option cost for options per-Change Orders
Generate Cost per-Square Foot reports/downloads and review them for accuracy weekly
Process Change of Vendor requests/approvals within Purchasing Guidelines
Set up and maintain P Cost Center data in JD Edwards
Generate and review purchasing data for month-end reports (Cost/Square Foot, COP, etc.)
Distribute the Cost per-Square Foot Comparison to Division Management monthly
Maintain the Community Books for all active communities
Corrections of problem commitments in JD Edwards, including Takeoff Changes from Field Verification Managers are the responsibility of the PA. Inform Field Verification Managers upon completion
Work with Suppliers/Trade Partners to resolve old invoices, as necessary
Maintain organization of home files and Supplier/Trade Partner files
Work with Trade Partners to meet all insurance requirements, as well as all contracts, scopes, and other miscellaneous documents signed and filed
Create files for newly-contracted Trade Partners
Maintain cost histories and pricing data
Produce design evolution and value engineering logs
Coordinate estimating process with management and Estimators and provide feedback on project pricing issues
Work well in a team environment
Develop qualifications and assumptions for estimates and present comparisons of current estimates versus previous
Maintain files for all active Trade Partners
Act as the liaison between IDS (Insurance Data Services) and the Divisions
Monitor the information in the IDS system for accuracy
Run monthly reports on compliance and distribute to the Divisions
Create and distribute waivers as by the Divisions
Update contract packages, as necessary
Expedite extra-material orders to the field
Call Construction Managers for clarification on orders, when necessary
Print and distribute Extra Order Report weekly for review by the Project Manager, and Field Verification Manager(s)
Research and resolve expediting issues as they arise
Assist Suppliers/Trade Partners with billing issues as they arise
Keep Design Coordinator and/or Field Verification Manager posted on issues when necessary
Complete weekly Extras Report and distribute
Complete Back Charge Invoices, when necessary
Compile information from semi-annual reviews and distribute
Qualifications
Bachelor’s degree is required
2 years of office experience is preferred
Computer literate with the ability to work with Windows, Excel, and Word
Professionally perform multiple, detailed-oriented tasks with simultaneous deadlines
Advanced communication skills
Good writing and organization skills
Possess a strong work ethic, integrity, and loyalty
Team player with the ability to work well under pressure