Executive Assistant

McAlvain Construction, a Big-D Company, has an opportunity for an Executive Assistant to join our team of construction professionals based in the Boise, ID area.

At McAlvain, we are looking for specific attributes that fit our culture. Candidates are required to have certain inherent character traits for all positions within the organization. Our primary focus is centered around the traits of the PERSON. Secondary to that are the technical requirements of the job. Understanding the position being applied for is important but if the attributes below do not match your character, McAlvain will not be the right employer for you. The right kind of person is vital to us because we are constantly challenging ourselves to elevate our potential.

Humble, Resilient, Honest, Driven, Team Player, Emotionally Intelligent, Passionate, Dependable, Flexible and Accountable 

Interpersonal Requirements

• Courageous and capable of challenging Leadership to ensure alignment
• Extremely disciplined and organized
• Determined to succeed
• Task oriented and capable of managing many tasks simultaneously
• Proactive and driven to continuously improve systems and processes
• Detail oriented and focused on accomplishing tasks with accuracy
• Comfortable enforcing policies, procedures, and standards
• Naturally friendly communication style but stern and authoritative when necessary
• Strong communication skills while displaying patience with teaching and mentoring. Clearly articulates
  project objectives, deadlines, and expectations to all parties involved
• Loyal and trustworthy
•  Capable of following detailed instructions and multi-step workflows
•  Identify opportunities to provide further development for Leadership
• Assist in issue resolution and crucial conversations. Communicate significant issues to Leadership
• Exhibit ability to maintain patience and composure during high-stress situations
• Lives by a set of standards, focused on goals, and the mission
• Consistently proposes solutions instead of presenting problems
• Exhibit ability to think through challenges from multiple angles, displaying an ability to arrive at productive
  conclusions. Support Leadership in their ability to resolve challenges

 Technical Requirements

• Technologically advanced with strong Microsoft Office suite skills (Outlook, Teams, Word, Excel, Etc)
• Disciplined with Organizational systems and controls. Develop, manage, and maintain the Standard
  Operating Procedures (SOP’s) database while encouraging adaptive change and continued evolution
• Process updates to SOP’s and disseminate to company
• Participate in purchasing and scheduling commitments
• Aggregate and present data and analytics to Leadership
• Oversee reporting functions and hold Leadership accountable

Tasks

• Manage Calendar for Leadership. Schedule all meetings
• Manage E-Mail Inbox for Leadership. Sort, categorize, organize and respond to e-mails when appropriate
• Travel Planning for Leadership. Arrange all flights, accommodations, and travel coordination
• Schedule, setup, and attend all Leadership events and off-site meetings to take notes and prepare action
  reports for review and follow-up
• Expense Reporting for Leadership. Prepare all expense reports and submit to Controller for approval
• Respond to Voicemails when appropriate
• Prepare package of reports for Leadership on a cadence
• Host sync meeting with Leadership. Report up all action items
• Manage all personal appointments and coordinate personal tasks at Leadership discretion
• Coordinate with Leadership family to ensure organization of personal affairs
• Safeguard sensitive information

 Experience and Education

• Education: High School Diploma (Required); 4yr College Degree (Preferred)
• Experience: Minimum 5yrs in a Similar Support Admin Role
• Software: Microsoft Suite (Outlook, Teams, Word, Excel, Etc)
• Self-starter with the ability to set and ensure goals and tasks with strong leadership goals

Additional Job Information

Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of applications received, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Big-D Construction. #LI-Onsite