Executive Assistant

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.  We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

About IPSD

Caterpillar’s Industrial Power Systems Division (IPSD) designs, tests and manufactures 0.5 to 18L engines that not only power Caterpillar machines, but also power over 5,000 other applications including Marine, Petroleum, Industrial Applications, Electric Generators, and Locomotives. Caterpillar’s company strategy includes sustainability as one of four focus areas, and IPSD is engaged and actively preparing green energy solutions for the future.

We are currently seeking an Executive Assistant to support the Vice President of our Large Engine business in Seguin, Texas.  This position will be required to be onsite five days a week.

What You Will Do:

• Maintain the calendar for the Vice President/ General Manager, which includes scheduling both routine and occasional meetings.

• Book domestic and international travel, including flights, ground transportation, and hotel accommodations.

• Oversee office space management, including room reservations, catering orders, and inventory of office supplies.

• Collaborate with other administrative professionals within Caterpillar to assist with training and share best practices.

• Partner with administrative assistants across Caterpillar facilities in scheduling facility-related events, such as offsite meetings, team-building activities, and family events.

• Special projects include planning staff meetings, developing presentation materials, and distributing meeting minutes.

• Manage the processing of visas for international travel.

• Reconcile credit card charges and process expense reports.

What You Will Have:

Accuracy and Attention to Detail: Ability to complete tasks with high levels of precision.

• Utilizes specific approaches and tools for checking and cross-checking outputs, such as developing checklists to ensure information goes out error-free.

Collaborating: Ability to work with a variety of individuals and groups in a constructive and collaborative manner.

• Help solve business problems and meet business goals through collaborative processes.

Effective Communications: Ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

• Ability to deliver presentation material verbally while also possessing strong written communication needed for developing reports and electronic communication.

Flexibility and Adaptability: Ability to adapt to a changing environment and be comfortable with change.

• Adjusts to new or changing assignments, processes, and people by considering alternative approaches to situations or problems.

Managing Multiple Priorities: Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.

• Recognizes changing demands and priorities; validates changes with management. Completes current work according to assigned priorities, while still making progress on project work.

Problem Solving: Ability to recognize, anticipate and resolve organizational, operational or process problems.

• Identifies key aspects of problem-solving techniques used in own area and utilizes procedures for problem analysis and resolution.

Microsoft Office: Ability to use the features and functions in Microsoft Office products (PowerPoint, Excel, One Note, Outlook, and Teams).

Additional Information:

• This position is located in Seguin, TX, and is on-site five days a week.

• Relocation is not offered for this position.

• Sponsorship is not offered for this position.

EEO/AA Employer. All qualified individuals - Including minorities, females, veterans, and individuals with disabilities - are encouraged to apply.

This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to specific employer, such as H, L, TN, F, J, E, O.

As a global company, Caterpillar offers many job opportunities outside of the U.S. which can be found through our employment website at  www.caterpillar.com/careers.

Summary Pay Range:

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. 

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*

• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*

• 401(k) savings plans*

• Health Savings Account (HSA)*

• Flexible Spending Accounts (FSAs)*

• Health Lifestyle Programs*

• Employee Assistance Program*

• Voluntary Benefits and Employee Discounts*

• Career Development*

• Incentive bonus*

• Disability benefits

• Life Insurance

• Parental leave

• Adoption benefits

• Tuition Reimbursement

* These benefits also apply to part-time employees

Posting Dates:

Any offer of employment is conditioned upon the successful completion of a drug screen.     

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities.

Not ready to apply? Join our Talent Community.