Pre-Construction Coordinator I
Your number one responsibility
Helping people find their way home.
What you’ll be doing
As a Pre-Construction Coordinator, you’ll play a vital role in supporting the overall strategy of John Houston Homes by managing all activities required to transition a home from contract to official construction start. This includes reviewing and ratifying contracts, managing vendors, handling permits and utility setup, and processing all pre- and post-start change orders and amendments.
You will be responsible for…
As a Pre-Construction Coordinator, you’ll play a vital role in supporting the overall strategy of John Houston Homes by managing all activities required to transition a home from contract to official construction start. This includes reviewing and ratifying contracts, managing vendors, handling permits and utility setup, and processing all pre- and post-start change orders and amendments.
Key Responsibilities
- Coordinate and manage all pre-construction tasks to ensure homes start on time.
- Submit, track, and follow up on permit applications with municipalities and jurisdictions.
- Prepare and distribute accurate job start packets to construction teams.
- Work collaboratively with sales, drafting, purchasing, and construction to verify lot-specific plans, options, and scopes of work.
- Maintain and update home start schedules to meet monthly and quarterly goals.
- Enter and manage lot, plan, and permit data within company software (e.g., Newstar, SaleXpress, Hyphen BuildPro).
- Review sales contracts and documents to ensure accuracy and readiness for construction.
- Generate weekly reports on permit status, starts pipeline, and production readiness.
- Identify delays or roadblocks and proactively resolve them through cross-functional coordination.
- Maintain organized records of permits, plans, vendor communications, and construction start documentation.
- Request, track, and follow up on pre-start tasks from vendors to ensure cycle milestones are met.
- Coordinate and process all permit and utility payments.
- Communicate daily/weekly with department leaders and builders on outstanding vendor/interim/permit items.
- Review plot plans for accuracy before municipal submission.
- Prepare materials for weekly starts meetings.
- Review and process all change orders and amendments, including plan/document revisions when necessary.
- Recommend process improvements to enhance operational efficiency.
- Promote and uphold company culture and core values.
- Follow company policies, procedures, and safety protocols.
- Perform other duties as assigned.
What skills you’ll bring to us
- Strong verbal and written communication skills
- Excellent problem-solving and critical thinking abilities
- High attention to detail and accuracy
- Strong organizational and time management skills
- Ability to manage multiple tasks and adapt to changing priorities
- Collaborative team player with effective interpersonal skills
- Proficiency in Microsoft Office (Excel, Outlook, Word)
What experience you’ll bring to us
- High school diploma or GED required
- Some college coursework preferred
- Minimum 2 years in a professional office environment preferred
- 1+ year of experience in homebuilding or construction starts strongly preferred
What type of work environment you will be working in
This is a full-time, in-person position based in a professional office setting. The role requires regular use of standard office equipment such as computers, phones, printers, and filing systems. The ideal candidate will thrive in a fast-paced, team-oriented environment, and be able to manage frequent interruptions while maintaining accuracy and productivity. Occasional local travel may be required, during which the employee could be exposed to varying weather conditions.
What we need from you
The physical demands listed below are representative of those required to successfully perform the essential functions of the job. Reasonable accommodations may be made for individuals with disabilities.
- Regularly required to sit, stand, walk, talk, and hear
- Frequent use of hands and fingers to operate a computer, phone, and office equipment
- Ability to reach, stoop, and kneel
- Ability to sit at a desk for extended periods
- Occasionally required to lift/move items up to 30 pounds
- Visual acuity for close and distance vision, and the ability to adjust focus