Project Administrator (Construction)

At OnQGlobal, we hire exceptional people to deliver outstanding work for industry-leading clients.

We’re a team of experienced professionals trusted by Fortune 100 companies across the semiconductor, advanced manufacturing, and mission-critical data center sectors. Our mission is simple: deliver high-quality results with integrity, professionalism, and purpose enabling our clients to perform at their best on a global scale.

Role Overview 

We are seeking a Project Administrator to support project teams with essential administrative coordination, document control, and reporting functions on active construction projects. This role plays a key part in keeping project operations organized, accurate, and moving efficiently by supporting communication, tracking documentation, coordinating meetings, and assisting with project reporting and logistics. The ideal candidate brings prior experience supporting construction or technical project teams, thrives in a fast-paced environment, and is highly organized with strong attention to detail.

Responsibilities 

• Provide administrative support to project managers, site leadership, and project teams 
• Assist with document control, including tracking submittals, RFIs, change orders, meeting minutes, and project correspondence 
• Maintain organized project files, logs, and reporting documentation 
• Support scheduling and coordination of meetings, interviews, site visits, and project-related communications 
• Prepare reports, spreadsheets, trackers, and other project support documents 
• Help ensure timely flow of information between internal teams, clients, subcontractors, and vendors 
• Assist with onboarding logistics, badging, timesheets, expense tracking, and other project administrative needs 
• Monitor action items and follow up with stakeholders to help keep deliverables on track 
• Support procurement and material/equipment tracking as needed 
• Maintain professionalism and confidentiality while handling project-sensitive information 

• 3+ years of experience in a project administrative, project coordinator, or construction support role 
• Prior experience supporting construction, engineering, mission-critical, or industrial projects preferred 
• Strong organizational skills with the ability to manage multiple priorities at once 
• Excellent written and verbal communication skills 
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook 
• Experience with project management or construction platforms such as Procore, Bluebeam, Autodesk Construction Cloud, or similar is preferred 
• Strong attention to detail and ability to work independently in a fast-paced environment 
• High level of professionalism, responsiveness, and follow-through

WHY SHOULD YOU APPLY?

If your career path isn't on track, get it OnQ! Grow your career with a global team dedicated to large-scale, complex project success. We take pride in providing a collaborative, accountable, customer-focused, fast-paced, and fun culture! OnQGlobal offers a highly competitive compensation and benefits package, including: 

• 100% Premium Medical, Dental, & Vision Coverage for OnQ Employees 
• 50% Dependent Coverage for Medical 
• 401K Plan 
• PTO 
• Referral Bonus up to $5,000 per referral 

Notice to all Employment, Staffing & Recruiting Agencies and Recruiters: We please ask that you do not directly email, call or visit our hiring managers. OnQ does not accept unsolicited resumes and should any be received from a third party they will not be considered, unless a signed agreement is in place. If you would like to discuss becoming a preferred staffing vendor to OnQ please contact our talent acquisition team who will advise you on the process