Supervisor, Grants and Budget, (B252310-4), 209, Police Administration

Supervises financial management for the Laredo Police Department, including budget and grants. Manages special police grants, coordinates contracts and leases for renovation projects, and oversees inventory and purchasing.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Supervises, directs, and evaluates assigned staff. Supervisory functions include: makes hiring and termination decisions; prioritizes assignments and directs work; develops and oversees employee work schedules and approves time away from work; provides and/or facilitates employee training and development; approves/processes employee concerns and problems and counsels or disciplines as appropriate; completes employee performance appraisals; determines or makes recommendations regarding new hire salaries and salary changes; and acts as liaison between employees and management.
• Provides financial management including grant writing and overseeing the application process and post award preparation of financial request for reimbursements. 
• Manages the budget and expenditures for all special police grants, police general fund, police trust fund, and daily fiscal operations within the department.  
• Oversees procurement process for purchases; creates council communication items, reports, and presentations as needed for special projects.
• Coordinates and executes projects concerning Police Department buildings; coordinates for maintenance as issues arise. 
• Reviews contracts, memorandum of understandings, and leases pertaining to the Police Department.
• Creates and reviews agenda items for City Council meetings.
• Will be required to drive a City vehicle for City business use.
• Performs other duties as assigned.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• Knowledge of modern office procedures and methods including computers and applicable software
• Knowledge of English grammar, spelling, and punctuation
• Knowledge of the principles and practices of employee supervision 
• Knowledge of state and federal grants management process
• Knowledge of the application of accounting principles necessary to accomplish financial management tasks such as preparing budgets, budget presentations and monitoring grant, equitable sharing, and operational costs
• Knowledge of Office of Management and Budget’s (OMB) Uniform Guidance for Federal Grants
• Knowledge of applicable state and federal laws, rules, procedures, and standards governing budgetary operations
• Knowledge of city procurement policies and procedures
• Knowledge of City portals and systems 

Skills and Abilities:

• Skill in organization and time management 
• Skill in performing a variety of duties, often changing from one task to another of a different nature
• Ability to communicate effectively, both orally and in writing 
• Ability to establish and maintain effective working relationships 
• Ability to meet schedules and deadlines of the work
• Ability to maintain the confidentiality of information and professional boundaries
• Ability to analyze large numbers of budgetary variables and determine specific course of action
• Ability to interpret and enforce city, state, and federal policies and procedures regarding program management, budget process, and program fiscal mandates, and budget contract responsibilities
• Ability to prepare and supervise all grant applications and respond to state and federal agencies on grant compliance desk reviews and audits
• Ability to prepare, review, and disseminate budget reports to program managers for review and monitoring of their respective program
• Ability to plan and oversee projects, analyze and evaluate conditions, and make sound recommendations
• Ability to build and maintain effective working relationships with others.
• Ability to communicate clearly and effectively both orally and in writing.
• Ability to maintain good planning and organizational skills.
• Ability to take and follow directions from supervisor.
• Ability to give directions to and gain compliance from assigned staff.
• Ability to perform strenuous work and routine work.
• Ability to maintain a valid Texas Driver License and a good driving record.
• Ability to project a positive and professional image of the City of Laredo.
• Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.
• Ability to comply with all City of Laredo's policies and procedures.
• Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.

WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS

• Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
• Occasional exposure to unpleasant environmental conditions and/or hazards.        Occasional outside work.
• Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
• Exerting up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.

• Street environment (near moving traffic)
• Construction site
• Confined space 
• Warehouse environment

• Outdoor environment

• Vehicles

• Individuals with known violent backgrounds
• Extreme cold (below 32 degrees)
• Communicable diseases
• Moving mechanical parts
• Fumes or airborne particles
• Toxic or caustic chemicals or substances
• Loud noises (85+ decibels such as heavy trucks, jack hammers, construction)

• Individuals who are hostile or irate
• Extreme heat (above 100 degrees)

• National travel
• International travel

• Local travel
• Regional travel

Required Education and Experience

• Bachelor’s degree from an accredited* college or university in Accounting, Finance, Business Administration, Public Administration, or a related field
• At least five (5) years of experience in accounting, finance, business administration, or a related field

Valid Licenses and Certifications 

• Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained prior to employment.

As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment. 

Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.

Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing. 

A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7482 two days prior to the scheduled interview and/or test if applicable.  

City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values.