Fleet Utilization Analyst – Heavy Equipment

Key Responsibilities

Fleet Utilization Monitoring and Optimization Support

• Monitor and analyze utilization of heavy equipment across job sites and divisions.
• Identify underutilized, idle, or overutilized equipment and report findings to fleet leadership.
• Track equipment availability and active deployment across projects.
• Provide data insights to support fleet planning and operational decisions.

Equipment Movement Tracking

• Verify and document equipment transfers, deployments, and job site movements within fleet management systems.
• Ensure equipment location and job assignments are accurately recorded.
• Work with project teams and dispatch to maintain accurate equipment tracking.

Reporting & Data Analysis

• Generate and distribute daily, weekly, and monthly utilization reports.
• Extract, consolidate, and analyze data from ERP systems and telematics platforms.
• Maintain dashboards and tracking tools used by fleet operations and leadership.
• Identify trends in equipment usage and provide recommendations to improve utilization.

Billing & Operational Support

• Provide equipment utilization data and reports to the billing department.
• Validate equipment hours and job assignments to support accurate internal billing.
• Assist accounting and operations teams with equipment cost allocation.

Systems & Data Accuracy

• Maintain accurate equipment records within ERP and fleet systems.
• Audit fleet data to ensure correct equipment assignments, usage records, and location tracking.
• Assist in improving fleet reporting processes and automation.

Required Qualifications

• 3+ years of experience working with construction equipment, fleet operations, or heavy equipment rental.
• Strong understanding of fleet economics and equipment operations (excavators, dozers, loaders, graders, etc.).
• Advanced proficiency in Microsoft Excel (pivot tables, formulas, data analysis).
• Experience generating operational or utilization reports.
• Strong attention to detail and data accuracy.
• Ability to analyze data and communicate findings clearly.

Preferred Experience

• Experience with fleet management, telematics, construction ERP and rental systems. (Viewpoint/Vista, RentalMan or similar)
• Experience supporting equipment billing or cost tracking.
• Telematics Platforms (OEM or third party)

Key Performance Indicators (KPIs)

• Fleet utilization rate
• Equipment idle time
• Accuracy of equipment location tracking
• Timeliness and accuracy of fleet reports
• Billing support accuracy
• Equipment redeployment recommendations

Work Environment

• Primarily office-based within the Fleet Department
• Interaction with field personnel and operations teams
• Occasional visits to equipment yards or job sites

Fast-paced construction environment