Project Coordinator

We are seeking a highly organized and proactive Commercial Project Coordinator to join our team. In this role, you will play a critical part in managing commercial construction projects from start to finish, ensuring they are completed on time, within scope, and on budget. If you have a passion for coordination, strong communication skills, and experience in commercial construction, we want to hear from you!

Key Responsibilities:

• Assist in planning, executing, and finalizing commercial construction projects according to deadlines and within budget.
• Report to the Internal Operations Manager, Melissa Gonzalez, and collaborate closely with other Project team members.
• Provide submittals, samples, register WTW, TPO NDL, shingle warranties are needed for all projects.
• Follow up on change orders with PMs and their respective project contacts.
• Organize project communication as a method to track issues, construction schedule, project timeline, etc. 
• Maintain a comprehensive understanding of project requirements and deliverables; review important details with the team to ensure project success and the timely delivery of all project-specific documents.
• Attend weekly Operations Traction Meetings to ensure tasks such as RFIs, submittals, document control, PM meeting minutes, material delivery logs, punch lists, and close-out processes are completed on time.
• Coordinate project activities, resources, equipment, and information across multiple teams.
• Maintain project documentation, track project progress, and report on the status to stakeholders.
• Collaborate with project managers, architects, engineers, and subcontractors to ensure all aspects of the project are compatible and deadlines are met.
• Track contracts, create/review purchase orders, and other project-related documents.
• Oversee warranty requests and inspections.
• Assist with obtaining any required permits, including out-of-state permits, and help manage certificates of insurance, W-9s, and safety plans.
• Update the Quickbase Operations dashboard when new contracts are received and track the backlog of projects.
• Provide safety programs for all projects. 
• Provide administrative support such as filing, data entry, and document control.

• Proven experience as a Project Coordinator or similar role in commercial construction.
• Strong knowledge of project management processes, techniques, and tools.
• Proficiency in project management software (e.g., Procore, Spectrum, BlueBeam Microsoft Project).
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize work effectively.
• Knowledge of construction safety regulations and best practices.
• Bachelor’s degree in Construction Management, Business Administration, or a related field (preferred but not required).

Knowledge, Skills & Experience:

• At least 2-3 years of experience in project coordination or a similar role within the construction industry.
• Construction Knowledge: Strong understanding of construction processes, terminology, and best practices. Familiarity with construction progress billing (pay applications), codes and regulations.
• Organizational Skills: Excellent organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Communication Skills: Exceptional written and verbal communication skills. Ability to interact professionally with various stakeholders and build effective working relationships.
• Attention to Detail: Strong attention to detail and accuracy in maintaining project documentation and tracking project progress.
• Software Proficiency: Proficient in project management software, document management systems, and Microsoft Office Suite (Word, Excel, PowerPoint).
• Problem-solving Abilities: Demonstrated ability to identify problems, propose solutions, and make informed decisions. Strong critical thinking and analytical skills.
• Team Player: Ability to work collaboratively within a team environment and contribute to the overall success of the project.
• Flexibility: Willingness to adapt to changing project requirements and perform additional tasks as needed.

Benefits:

• Medical
• Dental
• Vision
• Life
• Long-term Disability
• Short-term Disability
• Health Savings Account
• Supplemental (Accident, Hospital, Critical Illness)
• 401k
• Paid time off and holidays
• Opportunities for professional development and growth

Corey Construction is an equal opportunity employer, and we welcome applicants of all backgrounds and experiences to apply. We offer competitive salary and benefit packages, and opportunities for growth and advancement within the company.